This guide answers the most common questions about employee directory software. It covers how to create, sync, and customize a directory in Microsoft 365, focusing on tools like SharePoint and Entra ID. Find all your key answers in one place.

An employee directory is more than just a list of names. It is the central hub that connects your entire organization. But building or managing one, especially within the Microsoft 365 world, brings up many questions. This blog post answers the most frequent questions to help you understand, build, and get the most value from your directory. 

How do I create an Employee Directory in Microsoft 365?

You can start by connecting SharePoint Online to your Microsoft Entra ID (which was Azure AD). All your licensed users already have profile information like name, title, and department. You could use technical tools like Power Automate or Graph API to show this data, but that requires setup. A faster way is using a ready-made SharePoint Employee Directory Software (SPFx App). These apps automatically pull and display user data in a modern layout, keeping it synced without any code. 

Can I sync my Employee Directory with Active Directory or Entra ID? 

Yes. Modern directory apps connect right to Microsoft Entra ID or your on-premises Active Directory. They use the secure Microsoft Graph API to read user information. When HR changes someone’s role in AD, the directory shows this change in real time. This stops duplicate data entry and keeps all information accurate. This is one of the core employee database software benefits, ensuring a single source of truth. 

What is the best Employee Directory for SharePoint Online? 

The best directory for SharePoint Online should fit perfectly into Microsoft 365. It needs to have strong search and filtering, show an organization chart, and let you make changes without code. A key feature is how it handles the employee name list, making it easy to find anyone. Look for a tool that pulls all data from Entra ID and lets you add custom fields that are important to your company. 

How do I add custom fields to the directory? 

You can add custom fields, like “Skills,” “Certifications,” or “Location,” in a few ways. You can add them directly to user profiles in SharePoint or Entra ID. A better option is to use a pre-built directory app. These apps often provide an easy settings panel where you can add new fields, manage their order, and choose who can see them, all without needing IT help. 

How can I make my Employee Directory searchable? 

A simple directory should be searchable by name, department, or job title. A great directory lets you search for skills, projects, or any other custom field. This “advanced search” helps you find experts quickly. For example, you could find “all project managers in the new-york office” or “anyone who speaks spanish.” 

Can I show an org chart in my Employee Directory? 

Yes, and you should. A visual organization chart is a top feature. Good directory software automatically creates an interactive org chart. It uses the “Manager” field from Entra ID to build the reporting lines. This lets employees see company structure, understand reporting, and find the right person in a department. 

How do I handle employees who have left the company? 

This is managed by your main user database, Entra ID. When an employee leaves, your IT or HR team should disable or delete their M365 account. A properly synced employee directory will see this change. It will automatically stop showing the departed employee in the search results and org chart, keeping the directory current. 

Can I integrate the directory with Microsoft Teams? 

Absolutely. This is a great way to boost team collaboration. You can add your SharePoint employee directory as a tab inside a Microsoft Teams channel. This lets employees find colleagues, check profiles, and even start a chat or call directly from Teams, without switching apps. It puts the directory right where people are working. 

What is the best way to handle profile pictures? 

The directory should pull profile pictures from each user’s Microsoft 365 profile (the same picture used in Outlook and Teams). If a user has no picture, the directory can show their initials instead. Some advanced apps also let you upload photos to a separate SharePoint list, giving you more control over the images shown. 

How can I customize the look and feel of the directory? 

You want the directory to match your company’s brand. A good SharePoint-based directory will let you change colors, fonts, and the layout of the profile cards. This helps make the directory feel like a core part of your company intranet and not just a generic tool. A well-designed directory becomes a key way to add value to your intranet page. 

What about data privacy and compliance? 

Privacy is key. Because the directory reads data from Entra ID, it uses Microsoft 365’s strong security. All data stays within your secure system. You are not exporting sensitive employee information to a third-party tool. This makes it easy to stay compliant with rules like GDPR. 

Can I connect my HRIS (like Workday or SAP) to the directory? 

Yes. While the directory’s main source is Entra ID, you can enrich it with data from your HRIS. This is usually done by setting up a process to sync HRIS data into Entra ID. This keeps Entra ID as the single source of truth for identity, which then flows into your directory. Some apps even offer options for visual analytics using Power BI. 

How do I manage permissions in the Employee Directory? 

Permissions are managed through Microsoft 365. You can control who can see the directory or who can edit profile data. By using Microsoft 365 groups or SharePoint permissions, you can ensure data is secure while also keeping it open for all employees to find the people they need. This is a core part of any digital solution to store and access employee information. 

Is there a mobile-friendly version of the Employee Directory? 

Yes. A modern SharePoint employee directory is built to be responsive. This means it works perfectly on smartphones and tablets. Employees can open it from the SharePoint mobile app or Teams, find a colleague, and start a call or chat right from their device. This is perfect for remote teams or people who are not at their desks. 

How can I add a “birthday” or “work anniversary” section? 

You can add fun features like “Today’s Birthdays” or “Upcoming Anniversaries.” This is done by adding “Birthday” and “Join Date” fields in your user profiles. A pre-built directory app can then use these fields to automatically show and celebrate these dates, helping to build social connection. 

Building the perfect directory in M365 can be complex. We focus on this exact challenge. Leveraging a pre-built SharePoint Employee Directory Software (SPFx App) provides a direct path to solving issues like data sync, advanced search, and org chart viewing. This approach ensures you get a powerful, secure, and fully integrated solution without the need for complex custom development. 

Conclusion 

A modern employee directory is a powerful tool for connection and collaboration. By using the tools you already have in Microsoft 365, like SharePoint and Entra ID, you can create a central, reliable source of truth. Whether you build it yourself or use a ready-made app, answering these common questions is the first step to connecting your organization. 

You’ve got people to manage, milestones to celebrate, new faces joining the team, and profiles that need updating. But it feels like a never-ending list of small tasks that eat up your time. What if it didn’t have to be that way? What if instead of juggling, you could just… simplify? 

That’s where Beyond Intranet’s HR Directory steps in, and they’ve added 9 new features that aren’t here to complicate your life. They’re here to make everything easier. Let’s break it down without overthinking.

Employee Spotlight 

People Want to Be Seen, Not Forgotten 

You ever had someone on your team do something great, but there’s no time to really celebrate it? It happens. And it’s a missed chance. People like to know when they’ve done something right. 

Now, you’ve got the employee spotlight feature. It’s not complicated. You pick someone, write a quick description, maybe throw in a badge. It shows up in the HR Directory under the spotlight tab, where everyone can see. You don’t need a big event to recognize effort. It’s right there, visible, and it works. 

You don’t need to overthink recognition. Just let people know they matter. That’s all.

Send Greetings to New Joiners 

New Faces Shouldn’t Feel Like Outsiders 

Imagine walking into a new job, and no one even acknowledges you’re there. Awkward, right? But it’s easy to forget to send a welcome message when you’re busy. 

With sending greetings to new joiners, that’s no longer a problem. The system sends a welcome message automatically. You don’t even have to think about it. The moment someone new joins, they feel noticed, and you didn’t have to lift a finger. 

It’s not just a message—it’s the first step in making someone feel part of the team. And it happens without you having to remember.

Mobile App Integration 

HR in Your Pocket, Literally 

You’re not at your desk all the time. Sometimes you’re out in the field, or just in meetings, but you still need to access the HR system. That’s where the Mobile App Integration comes in. 

It’s simple. You’ve got the employee directory in your pocket. Call, email, message people directly through the app. Need to sync contacts? Done. Need to import them into your phone? Easy. Everything you need to manage your team is right there, no matter where you are. 

HR shouldn’t be chained to a desk. Now, it’s not.

User Property Link 

Hunting for Information Is a Waste of Time 

Ever found yourself clicking through screen after screen looking for employee details? It’s annoying, and it slows you down. 

The user property link solves that. One click, and you’ve got all the information you need. No more hunting. It’s all there, right where you expect it to be. 

Efficient, right? Exactly.

Work Anniversary & New Joinee Updates

Anniversaries Matter More Than You Think 

You know, people don’t always ask for recognition, but they notice when it’s missing. Anniversaries are a big deal—whether it’s one year or ten. But remembering every single one? Not easy. 

That’s why the Work Anniversary & New Joinee Updates feature is a lifesaver. It sends you a reminder when someone’s work anniversary comes up, so you can celebrate it. And when someone new joins? You get notified, and they get a proper welcome. 

It’s about making people feel valued, even when you’re busy.

SharePoint as a Source for User Profiles 

Profiles Should Be More Than Just Job Titles 

An employee profile should tell you more than just their name and job title. You need details—skills, hire dates, even birthdays. SharePoint as a source for user profiles feature now gives you over 100 fields of data. Everything you need to know, all in one place. Changes the source of user profile data from Azure Active Directory to SharePoint user profile. 

Custom fields? You got it. Birthday reminders? Built-in. It’s like having a full, rich profile for each employee, with all the information that actually matters.

vCard QR Code 

Who Has Time to Type Contacts? 

Manually entering contact details is tedious. You can make mistakes. But with the vCard QR Code, you can forget about that. 

Each employee’s profile comes with a QR code. Just scan it, and all their contact info gets saved to your phone instantly. No typing, no errors, just quick and easy. 

Time is valuable. Don’t waste it typing out names and numbers.

User Analytics 

Data Is Only Useful if You Can Understand It 

You’ve got data on your employees, but that data is useless if it’s hard to make sense of. You need clarity, right? 

With user analytics, you get it. The data is organized, broken down by department, location, job title, and more. It’s laid out in a way that actually makes sense. No complicated spreadsheets, just the information you need, when you need it. 

It’s about making decisions without all the noise.

Language Shouldn’t Be a Barrier 

Maybe your team is spread across different countries, speaking different languages. That can make HR systems feel alienating. But it doesn’t have to be. 

The Break Down Language Barriers feature is simple. The system supports over 10 languages- Dutch, French, German, Italian, Japanese, Mandarin (PRC), Portuguese, Russian, Slovak, and Spanish. 

Everyone gets to use the platform in the language they’re comfortable with. Inclusivity isn’t just a buzzword here—it’s built-in. 

People are more engaged when they can actually understand the system they’re using.

No More Features, Just Solutions 

Here’s the thing. These aren’t just features. They’re solutions to real problems. They save you time, they make people feel valued, and they help you manage your team better. There’s no need for flashy words or complex explanations. 

HR should be simple. And now, it is. 

See it in action! Discover how these features can simplify your work.

Efficiency isn’t just a luxury—it’s a necessity. Your time is precious. Your team is diverse. And your tools? They need to be just as powerful and adaptable as you are. 

Meet Beyond Intranet’s HR Directory 365. The ultimate solution for modern HR management. This isn’t just another HR tool. It’s a game-changer. A central hub for everything HR-related, designed to make your job easier, faster, and more accurate. And now with HR Multilingual Software. (will tell you later about this) 

Why does HR Directory 365 stand out?

Simple. It combines everything you need into one seamless platform. Whether you’re managing employee data, tracking new hires, or navigating organizational charts, HR Directory 365 has you covered. 

Let’s dive into what makes HR Directory 365 a must-have for every HR admin. 

Unleash the Power of Centralized Employee Information 

Imagine having all your employee information in one place. No more digging through files or bouncing between apps. HR Directory 365 pulls everything together—names, titles, departments, contact details, and more—into a single, easy-to-navigate interface. 

Why is this important? 

Because time is money. Every second you save searching for information is a second you can spend on what really matters—your people. 

With HR Directory 365, you get: 

• Advanced Search Capabilities: Search by department, job title, or even alphabet. It’s fast, it’s intuitive, and it’s designed to work the way you do. 

• Smart Filtering: Need to find someone quickly? Use our smart filters to narrow down your search in seconds. 

• Customizable Dashboards: Tailor the dashboard to fit your needs. Show only the information that matters to you. Hide what doesn’t. 

Seamless Integration with Your Favorite Tools 

What’s better than a powerful HR tool? A powerful HR tool that works seamlessly with the apps you already use. HR Directory 365 integrates effortlessly with Microsoft Teams and SharePoint, bringing all your HR data into the platforms where your team already collaborates. 

Think about it: 

Your team is already in Teams. Now, they can access all their HR information there too. It’s one less thing for them to worry about, and one more way for you to streamline your operations. 

New Features? We’ve Got You Covered 

HR Directory 365 isn’t just a static tool. It’s constantly evolving to meet the needs of today’s HR professionals. From advanced exclude options to customizable corporate identity features, every update is designed to give you more control and flexibility. 

But that’s not all. 

We’re excited to introduce our latest feature—one that’s about to take your HR management to the next level. 

Introducing the Multi-Language Capability: A New Era of HR Software 

Global teams are the future. As your organization grows, so does the diversity of your workforce. And with diversity comes the need for inclusivity. That’s why we’ve added a Multi-Language Capability to HR Directory 365. 

What does this mean for you? 

It means that HR Directory 365 is no longer just for English-speaking teams. It’s now available in 10 additional languages: 

• Dutch 

• French 

• German 

• Italian 

• Japanese 

• Mandarin (PRC) 

• Portuguese 

• Russian 

• Slovak 

• Spanish 

Why is this a big deal? 

Because your team should feel comfortable using the tools they need to do their jobs. Language shouldn’t be a barrier. With this new feature, employees from around the world can access and navigate HR Directory 365 in the language they’re most comfortable with. 

This isn’t just a feature. It’s a commitment to fostering a more inclusive workplace. A workplace where everyone, regardless of their language, can access the information they need, when they need it. 

Multilingual HR Software Feature Software: Breaking Down Barriers, Building Connections 

Imagine this: 

Your company has offices in Germany, Brazil, and Japan. Your HR team is spread across time zones, and your employees speak different languages. How do you ensure everyone has access to the same information? 

With HR Directory 365, it’s easy. 

Our Multilingual HR Software ensures that every team member, no matter where they are or what language they speak, can access the directory with ease. 

Here’s how it works: 

• Automatic Language Detection: The software automatically detects the user’s language settings and displays the information accordingly. No manual adjustments are needed. 

• Localized Interface: The entire interface—from menus to tooltips—is translated into the selected language. It’s not just about translating words; it’s about creating a user experience that feels native to each language. 

• Inclusive Communication: Whether it’s sharing updates or accessing organizational charts, communication across your global team becomes seamless. Everyone is on the same page, literally. 

Why This Matters: Empowering a Global Workforce 

Globalization isn’t just a buzzword. It’s the reality of today’s business world. And as more companies expand internationally, the need for tools that support a diverse workforce becomes critical. 

HR Directory 365’s Multilingual HR Directory Feature is designed to do just that. It’s not just about translating text; it’s about creating a tool that truly works for everyone, everywhere. 

Consider this: 

An HR admin in Brazil can now access the same tools and information as their counterpart in Japan, without any language barriers. This doesn’t just make their job easier; it makes your entire organization more efficient, more connected, and more inclusive. 

Trustworthy and Reliable: Rated 4.6 on AppSource 

We know what you’re thinking. “This sounds great, but is it as good as it seems?” 

The answer is yes. And we have the proof. 

HR Directory 365 is rated 4.6 out of 5 on Microsoft AppSource, based on 214 ratings. That’s 214 HR professionals just like you, who have tried the software and found it to be exactly what they needed. 

Why does this matter? 

Because it’s not just about what we say. It’s about what real users are saying. And they’re saying that HR Directory 365 is reliable, powerful, and easy to use. 

The Future of HR is Here 

We’ve talked a lot about what HR Directory 365 can do. But let’s get down to what this means for you. 

Here’s the bottom line: 

• Your team gets a tool that’s easy to use, accessible in their native language, and integrated with the apps they already love. 

• You get a powerful multilingual HR system that streamlines your operations, saves you time, and helps you manage your team more effectively. 

• Your organization becomes more inclusive, more efficient, and better connected. 

It’s a win for everyone. 

Ready to Transform Your HR Processes? 

HR Directory 365 is more than just software. It’s a solution. A solution that adapts to your needs, grows with your organization, and empowers your team to work better together. 

So, what are you waiting for? 

Take the next step. Request a Free Trial Today and see for yourself how Multilingual Software for HR can revolutionize the way you manage your team. 

Whether you’re managing a small team or a global workforce, HR Directory 365’s new Multi-Language Capability is the tool you need to succeed. Don’t let language be a barrier. Empower your team with the HR Multilingual Software that’s designed to make your job easier and your organization stronger. 

Explore the Future of HR Management. Get Started with HR Directory 365 Today. 

Remember: The future of HR is here, and it speaks your language. 

With one click, see your entire office map. Locate coworkers in seconds. Remove layout headaches, and boost efficiency.

Our client, a leading financial firm from the USA, encountered the same maze-like office struggle. Employees wasted time searching for each other. Collaboration suffered. 

They pioneered a custom interactive map module. Workers found desks instantly. Communication improved. Productivity increased. Overall employee experience improved. 

Read their inspiring floor plan success story. Then reinvent your workplace. See their office navigation transformation and enriched employee satisfaction. 

Discover the power of interactive floor plans firsthand when you scroll next. 

Missing office floor plans  

Our client is a trusted financial services firm in St. Louis. They offer top-notch planning and investment help for families. 

But they faced a big problem. Their office was a puzzle. Like cookie-cutter cubicles. Ever felt lost, unable to find a coworker? Well, our client’s employees did. Daily. 

Without maps, their huge office was a black hole. Workers wasted time exploring blindly. Colleagues missed each other while roaming around. 

Communication stalled. Collaboration plummeted. No more quick chats by the coffee pot. Just a sea of desks and frustration. 

Our client craved a better solution. They needed the office floor plan with interactive maps. 

A solution where with one click, you could find anyone instantly. No more hide and seek.

But they didn’t know where to start with interactive maps. Floor plan tools seemed complex and costly. There had to be a better way… 

A glimpse of hope- interactive floor plan 

Luckily, our client found Beyond Intranet. Well, not found exactly. Because we were already teamed up. They were leveraging the HR Directory 365 software to supercharge their HR activities.  

What is our HR Directory 365? It manages employee profiles, contact info, and more. It’s a one-stop shop for people’s data. See more information here. They are a game changer. 

Back to our client now. So, when our client discussed that they required something extra, we offered what they were seeking. A floor maps! 

So, we customized a floor plan module just for them. This intuitive add-on is integrated right into HR Directory 365.

Now our client can view an interactive map of their entire office floor plan layout. With one click, they could see the whole floorplan. They could instantly locate any employee’s desk by clicking their profile in the HR directory. 

Our interactive maps made it easy to: 

• Locate Coworkers Seats Instantly – No more wandering around or playing “Where’s John.” Just click their profile to see who sits where. 
• Streamline Communication – Connect face-to-face in seconds using the floorplan—no delays in finding people. 
• Boost Collaboration – Meet, chat, and brainstorm better with quick desk identification. 
• Enhance Workflows – Effortlessly route tasks and projects based on seating locations. 
• Display Real-Time Data – Integrate employee check-ins, office capacity, and parking info. 

Our custom office floorplan module was like a GPS for their office. Interactive maps brought their workspace to life digitally. And it improved work for the whole company. 

The best part? Our module integrated seamlessly into their existing HR Directory 365. No new systems to learn. It is just an intuitive map to help employees work better together. Let us see how we did it.
 

Implementing the office floor plan 

Bringing our client’s interactive office floor plan to life took careful preparation. 

First, we gathered requirements. The client shared their goals, needs, and office specifics. How many floors? What teams sit where? This info was key. 

Next, our team reviewed the client’s existing HR Directory setup. We planned the ideal way to integrate the new module seamlessly. No disrupting their system – only enhancing it. 

The client provided 11 detailed office floorplan maps of their office layout. We digitized these to create accurate interactive versions. Now their virtual maps reflected the real office. 

With requirements set, our software developers got to work. They built a robust, reliable module aligned with our client’s workflows. Following best practices ensured smooth execution. 

We integrated the finished floor plan module into the client’s SharePoint Employee Directory. It synced nicely with their employee profiles and org charts. 

Throughout the process, we collaborated closely with the client. Their feedback guided our work. And we provided regular updates and demos. 

Together, we brought the perfect custom solution to life. One that solved their needs and improved their work. 

Our proven implementation process made launching the interactive office maps easy. Our client gained an invaluable tool without hassles or headaches. 

Now our HR Directory 365 offers a complete package – employee records, org charts, and office floor plans.  

Their improved directory enabled better communication and collaboration. 

Results from the office floorplan 

The client’s new interactive office floor plan was remarkable. Their improved HR Directory delivered better communication and collaboration across the board. 

Now employees can easily locate coworkers on the intuitive map. No more wandering around aimlessly like lost sheep! Finding teammates was as simple as a click. 

This instant desk identification fueled productive in-person meetings. Workers met up quickly to review projects and proposals. No time wasted hunting people down. 

With the floor plan module, the client began supercharging each day. Standups happened rapidly with the team gathered in seconds. The day flowed smoothly from there. 

The interactive maps broke down office silos too. Seeing seating arrangements sparked connections between distant groups. The floorplan untied the tangled org chart. 

Soon, quick office walkabouts replaced pings and calls. Employees swung by colleagues’ desks to hash out ideas. No more disruption from constant digital chatter. 

Overall efficiency and productivity climbed dramatically for our client. The interactive floorplans saved wasted time and fueled collaboration. 

Thanks to their customized HR Directory, the client could finally work as one unified team. Their office floor plan layout went from maze to map. It was a total transformation. 

Key Takeaways

Our client, the financial giant, discovered immense value in our interactive office floor plan module.  

Now their employees can collaborate better than ever before. Their office maze turned into an intuitive map. The company works more intelligently and faster together. 

Any firm with complex office floor plans can reap similar benefits. Unclear floor plans hamper work – interactive maps remove the barriers. 

Beyond Intranet is Your Extended Team

Transform your office navigation and workflows today. An interactive office floorplan integrates seamlessly into your HR system.  

Empower your workforce with our custom digital maps. Boost productivity, communication, and collaboration firm-wide. 

Experience the office revolution firsthand. Contact our team at Beyond Intranet to discuss implementing a tailored interactive floor plan module for your needs.  

Locate employees instantly and work better together. The power of clarity awaits. 

Interactive office floor plans empower teams with clarity. Workers connect and collaborate easily. Productivity skyrockets. Communication flows freely. 

Wrapping Up

Our client unlocked multiple benefits with a custom HR Directory 365 app. Their interactive maps brought their office to life digitally. Employees work smarter together. 

As for you, my dear reader, don’t let your office layout limit your workforce. Transform your workspace with intuitive floor plans today.

Experience the difference firsthand. Contact Beyond Intranet to implement interactive maps in your HR system. Pinpoint seating locations instantly. And watch your organization thrive. 

The future of work is here. Interactive floor plans to boost productivity, communication, and collaboration. Your successful employee experience story awaits. 

An inefficient employee database software fails in situations where the data is constantly evolving. The HR department invests substantial time in generating company insights and performance reviews using traditional methods. 

Even after using tedious methods for generating reports, the data is unreliable and has many redundancies. As a result, companies need to be able to make strategic business decisions and fail to plan as desired. 

An employee record-keeping software comes to rescue situations where the employee data is vast, and maintaining it manually is time-consuming and not beneficial. 

What is employee database software?

Employee database software helps companies and businesses store, maintain, filter, and track employee records in a secure and centralized platform. Employee database software is considered a proper administration and management tool that helps centralize employee documents and promote transparency in company operations. 

Companies can rise to new heights as everything works better with the right employee database management system. It streamlines HR processes and helps in managing vast amounts of employee data. Employee database software is a defining factor behind the growth and development of the company.

What should an employee database software consist of?

An employee database software consists of crucial features and records that make the work more organized. Employee records, custom reports, payroll, and training records should be maintained in an employee database. 

Compensation-related records, termination records, training records, and benefit plans are stored in the employee database. It also consists of candidate resumes, performance reviews, and employee assessments. 

Thus the hr database software stores much data that can be easily retrieved in one place. SharePoint employee directory also consists of employees’ personal data, including name, address, emergency contacts, salary, and hire date. 

What’s more in an Employee Database Software?

Tools like employee directories and organizational charts illustrate the relationships shared among each employee. These tools help prevent duplicated work, improve communication within the team and make implementation more manageable, and save on costs.

Employee Directory

An employee directory stores information about employees’ working hours, contact information, vacation schedule and other essential information. The data stored in the employee directory provides insights about employees and helps organizations make better human resources decisions. 

Employees can quickly access information from the employee directory and use the data to build better working relationships and strengthen the company culture. 

An employee directory helps managers to be more effective at assisting the company employees. It is also helpful in finding people with specific skills and expertise. 

The increase in remote work settings has increased the need for an employee directory: Microsoft 365 and SharePoint support companies in setting up their employee directories. 

Organizational chart

An organizational chart displays an organization’s internal structure and defines a company’s employee relationship hierarchy. It is a form of visual representation consisting of lines and boxes representing relationships and operating levels. 

Essential uses of an organizational chart

• An organizational chart strengthens collaboration and allows employees to learn about each other and find companions with similar interests.
• An organizational chart provides a clear picture of the interactional pattern of an organization. Additionally, it points out any overlapping or duplication of activities. 

Benefits of an organizational chart

• An organizational chart improves clarity and communication for a business. It effectively manages growth and allows companies to predict future outcomes accurately.
• An organizational chart improves employees’ efficiency, improves communication lines, and minimizes time wasted on redundant activities.

An organizational chart directly contributes to the organization’s growth and allows the employees to visualize the bigger picture. Lastly, it also depicts the lines of authority that ought to be followed. 

Features of an employee database software

By optimizing the most critical HR tasks, hr database software helps retain the best talent by allowing them to pick new projects. An employee database software leads to a paperless onboarding system, as companies can recruit new employees with the help of these automated solutions. The following are some features of best employee database software-

• An employee database software keeps track of employee attendance and ensures that the payroll reporting is accurate. It stores the exact number of working hours of the employees and allows the company to pay them for the actual hours they worked. 
• Managers can track the employees’ performance, which helps identify the areas where the employees lag. Further coaching and counseling of the employees can help them maximize their productivity. In addition, this digital solution also efficiently tracks remote employees’ work hours. 
• An employee database software offers various security measures, including data encryption and multi-factor authentication, to protect employee information. The automated database provides the company with the highest accuracy and security level so it can stay compliant. 
• Many organizations use the absence and leave management feature that offers easy access to leave details. Employers are quickly notified of the leave requests made by employees. 
• This all-in-one HR solution offers digital time-off requests and enhances the relationship between management and employees. The HR team no longer enters the information manually, and thus they have more time to execute larger office projects. This effective management of the employees forms the road to the company’s success. 
• Lastly, microsoft employee directory provides access to the organization’s hierarchy and understands the reporting structure. This is one of the best features offered as it ensures no employee is overloaded with responsibilities. Each employee is well-aware of their job responsibilities and contributions toward the organization’s growth. 

Significant advantages of employee database software

• Employees get regular reminders and notifications related to tasks and upcoming deadlines with the help of employee onboarding software. This automated solution allows businesses to keep track of critical dates and activities with automatic email reminders. 
• With the help of employee database software, companies can store and track employee information on one platform. One can access and update the data with just a click. This employee self-service option reduces errors and administrative workload by allowing employees to edit their information. 
• The employee database software makes processes more efficient and helps in improving the performance of the employees. Additionally, maintaining proper employee records leads to enhanced data security. The employee profile software helps build a robust system that does not allow misuse of information. 
• An efficient employee database software drives employee engagement and reduces workplace frustration as employees have instant, secure, and controlled access to employee records. Thus employee database software boosts employee engagement and thus maximizes employee productivity. 
• An employee database software transforms the image of the company in the marketplace. As all the employees enter their records by themselves, the chances of mistakes are negligible. Their information is reliable and further enhances collaborations within the company. Many employee database software allows employees to add data related to their certifications, languages, past projects, and projects in progress. These additional columns lead to more outstanding communication within and between teams. Remote employees can work efficiently by collaborating with other teams leading to better idea generation across the organization. 
• An employee database software helps in sharing best practices across the board. As the employee database consists of the employees’ contact details, employees can quickly connect with their peers and build professional relationships. This digital solution leads to work satisfaction, task planning, and better business decisions. 
• An employee database software allows companies to build an organizational structure by adding custom entities. Businesses can customize their workforce according to the requirements and stay up-to-date with compliance changes. 
• The employee database software is a cloud-based tool, so employees can access the data from anywhere and using any device. Managing the employee portal leads to limited paperwork and allows the employees to invest their time in new projects. 
• An employee database software allows companies to visualize data and obtain better clarity. Dynamic organizational charts help get an overview of the workforce. It is also valuable for computing HR metrics like work anniversaries, service length, and other personal occasions. Celebrating special and other milestones allows employees to connect and enhance work satisfaction. 

An efficient employee database software leads to a healthy corporate culture

An employee database software fosters smooth relationships between HR and employees and helps design employee development plans. An employee database management system manages expenses and streamlines onboarding and training processes. By prioritizing employee data, it leads to the constructive management of staff by analyzing their performance. 

An employee database software helps make strategic decisions and ponder on turnover rates to productivity. Investing in the right hr database software helps in reducing workload and wasting time on low-value and repetitive tasks. It allows the employees to spend their time on higher-value tasks. It provides accurate and enterprise-level security to protect employee data and ensures that the employees have exclusive access to it.

An employee database software allows companies to make informed decisions and works as an easy solution to improve collaboration between teams, integrate with other groups on new projects, onboard new employees, and search for people with a specific skill set. Thus employee database software offers a well-structured mechanism for storing data and increases responsibility and performance. 

Wrapping up

With more than 16 years of experience in HR solutions, Beyond Intranet has found the key elements that, if met, allow employee database software to give the best return on investment. Try today and see how it transforms your HR processes.

That is why we created the SharePoint Employee Directory. This cloud-based directory helps you access staff details and connect to the right people quickly.

Just drop it on a page and it’ll connect to your SharePoint 2019 account automatically. You can easily add the program to any corporate intranet page.

Don’t hassle with the data 

If you are tired of tracking your staff directory on an excel spreadsheet or similar manual methods, then you will appreciate how easy it is to use our SharePoint solution.

That is because our SharePoint based Employee Directory takes the data from the employees’ SharePoint user profile and automates the process moving forward.

Quick filter options with Alphabet search

If you know the name of the employee you want to find, just click on the first letter under the search bar. If you have a larger company, you can also type their name in the search bar. Your colleagues information will appear based on their user profiles.

SharePoint profile quick view

If you are looking for any one’s phone number or Skype ID, it should be instant and extremely simple. That’s why we built a SharePoint Directory that is lightning fast and simple to use.

You just install the directory to your SharePoint tenant and it automatically fetches the SharePoint user profile information which is in sync with the Azure Active Directory (AAD) of that tenant.

List or card view? Choose your view.

You get the freedom to choose how you view the directory. These ways are:

1. Traditional list or tabular view

2. Business card view.

You can even customize which labels/fields are available in each specific view in the configuration settings.

Multiple search options

We know that search is the core of any directory, whether it is a physical or a digital directory. That is why our employee directory offers you multiple ways to search for your information.

1. An alphabetical index helps you find people by their first and last name or both.

2. Filter employees by department, location, or titles.

3. You can also create your custom filter.

4. If you’re quick on the keyboard you might want to use the search box too.

Learn more about your co-workers

Since the directory fetches information from the user profile, you can add required fields based on the information you require employees to enter into their SharePoint account.

You can then map these fields with labels that help you find people with a specific skill, technology, or project.

Personalize for your brand

Brand your Staff Directory with your brand colors and logo. You can also find various templates to change the look of your directory.

Show filter options, and manager names or hide them with simple toggle buttons.

Choose a default language for your directory

Since you are reading this article, you more than likely speak English. However, we understand that companies have offices around the globe. Not every office speaks English.

Choose your preferred language in our configuration setting. The People Directory was pre-installed with over 60+ languages, so you can easily choose from the dropdown and translate your directory into that language.

Even if your language is not in the default list, you have the option to map your language into the employee directory. No coding skills are required to map your language.

Customization On-demand

Your organization is unique, so your Employee Directory should be too. If there are specific customizations, you’d like included in the current spfx, let us know how we can be of service.

We have customized many Employee Directories on time and within the budget for many of our clients. They loved the added capabilities. These customizations provided them to fulfill all their collaboration needs. If you have questions about how to customize your Company Directory, schedule a free consultation at contact@beyondintranet.com.