Our library of Intranet samples covers templates that can be useful for industries like healthcare, real estate, oil and gas, digital media and publication house, construction, manufacturing, and nonprofits, etc.

Let us have a look at the various web parts, add-ins, and components that we have used widely on our Intranet examples to create your digital workspace.

Hub Navigation

Hub Navigation is the kind of common or global navigation that can be created to link the sites that are part of the Hub sites. Hub navigation stays consistent as you navigate from site to site in your environment.

Interactive Banners

Our Interactive banners are any kind of digital display unit that allows the user to be an active participant and not simply a passive consumer in the digital environment. Users can select, scroll or type to respond to questions or triggers with help of these interactive banners.

Employee Directory

Employee Directory is a cloud-based directory that helps you access staff details and connect to the right people quickly. It is a powerful tool for everyone in your organization. For example, you can quickly find co-workers with the expertise to help you with your upcoming project. At the same time, an accurate Employee Directory can help teams collaborate more effectively.

Document Library or Management

A Document library provides you a secure place to store files where you and your co-workers can find them easily, work on them together, and access them from any device at any time. SharePoint is awesome for managing documents and access them with your right user permissions and hence this web part adds value to your corporate intranet and something you must have always!

Birthday Reminder

Birthday and Anniversary reminder is an add-in which helps HR and other staff members in remembering the special days of employees like birthday and anniversary make more valuable and memorable. One can see employee birthdays with photographs on the company home page and also send them personalized greetings in a click to celebrate the day.

Leadership Section

The leadership section can help your employees know about the stakeholders or management team of the organization. The vision, goals, and thoughts of the leading team can also be published in this section, so employees stay connected and are aware of the changing needs of businesses.

Company Calendar or Upcoming Events/ Projects

Company calendar or Upcoming events/ projects is a widely used calendar or schedule where important company events, meetings, product launch dates, project release schedule can be shared with the specific team. Calendars can be personal, team, or for the whole organization.

Video Link and social Media Links

Video link and social media Links are a web part here you can upload relevant videos which you want the teams to see and learn about. Even corporate social media links and handles can be given on the intranet home page which helps them to easily navigate to social media platforms and read more about information published here.  SharePoint by default provides a Twitter web part to show the latest feeds on the page.

World Time Zone

The world time zone is although a small widget but is very useful in scheduling and attending client meetings who are in different time zone. Your employees need not worry about converting the time between two time zones and this helps in being punctuation for your team.

Comment or Chat Section

The comment or chat section helps employees to stay connected with each other. Common questions can be asked on such a platform and answers and be beneficial for the rest of the team. There is a possibility for group chat or personal chat so disturbance during work is also avoided.

Latest Articles

The latest Articles section helps you to share good articles, blogs about the technology, products, or solutions your organization is dealing in. Latest blogs can be published on the intranet homepage from where your employees can read and get knowledge.

Final thoughts

Going by the trend, it is safe to say that future of intranet market solutions is with Office 365. Microsoft keeps improving SharePoint with new features, functionalities, looks, and performance. So, it is understood that Intranet builds on office 365 and SharePoint will also keep improving.

While our team of Office 365 experts works on new and modern-looking Intranet examples and templates, we encourage you to try these solutions for better collaboration of your team.

We are a Microsoft Gold certified company with vast experience in Intranet design and development.

If you are looking to improve your company’s performance with intranet or considering moving from your existing intranet to a full-fledged Office 365 intranet solution, simply write to us to connect with Beyond Intranet as your intranet solution provider.

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The SharePoint platform is promising thanks to the recent developments where Microsoft moved Office 365 services to the cloud. Office 365 is a cloud service that comes with SharePoint online. Together they help businesses improve their collaboration and communication. Several enterprises have already taken leverage of these advantages and SharePoint online has seen mass adoption. According to the Global SharePoint Industry survey report – SharePoint 2016 has seen a 67% increase in deployment, while SharePoint Online deployments rose by 167%.Still, some company owners hesitated to move their content to the cloud. If you are thinking about migrating from a SharePoint On-prem server to SharePoint Online, here some benefits which can help you decide.

This leads to scattered information, poor collaboration, and loss of time. It is crucial for your small businesses to manage your precious time. By taking strategic initiatives and streamlining all your work you can achieve it. But you may be thinking how is it possible? Small businesses don’t have that many resources. 

Then what is the solution?  

SharePoint Online – Your Small Business’ Secret to Success 

SharePoint Online brings a paradigm shift in the lives of small business owners. Its benefits are intangible but provide a lasting effect. It will streamline all the business processes like never before. Let’s understand the before and after scenarios of integrating SharePoint Online. Are you ready to shed light on how the SharePoint Online platform can be a game-changer? 

What Is SharePoint Online? 

SharePoint Online is a cloud-based platform. It is a part of Microsoft 365 Suite. SharePoint Online brings evolution from inefficiency to seamless productivity. It helps small businesses to uncover their success. 

It provides an interface where everyone from the organization can work in real-time. Let us understand in simple words. 

Suppose there is a project in which 50-60 people are working together. But, it can be time-consuming to share each update with everyone one by one. It may create a lot of chaos. 

SharePoint Online facilitates an open platform. On this platform, you can put all your documents, pictures, and lists there. So that everyone can see them and work on them together in real-time. It’s like a virtual bulletin board where everyone can post and see what’s going on.  

What Are the Benefits of Integrating SharePoint Online into Small Businesses 

SharePoint Online is a powerhouse of efficiency, productivity, and workplace collaboration. It simplifies your work process. It offers a familiar environment, adapts to your unique needs, and keeps your data secure. SharePoint Online revolutionizes collaborative work environments with its array of remarkable benefits. Let us explore a few of them: 

• SharePoint as Your Central Hub: 

SharePoint Online provides cloud storage that you can access from anywhere. It keeps all your essential files at one place. Your team won’t have to go on a treasure hunt for documents anymore. They can search for them on SharePoint. Only people who have access can see or change the files. You can open your office documents on any device like a computer, tablet, or phone. 

• Easy Collaboration for quick updates: 

SharePoint Online makes it easy for your team to work together in real-time. For example, if you save a document in OneDrive, any of your teammates can add, or edit the document from anywhere. It keeps everyone on the same page. OneDrive keeps copies of your documents in case something goes wrong. 

• Supports Well with MS Office Tools: 

SharePoint Online supports all the Microsoft Office tools. Whether you are using work with Excel, or Outlook, you can move documents in and out of SharePoint without any hassle. It comes with a feature for editing documents right in your web browser or on your computer. Whichever way you choose, your changes will be saved. 

• Customized for You: 

SharePoint provides easy customization according to your business needs. You can create specific processes like setting up notifications. Also, you can design the site to match your company’s look. It does not need any prior coding skills. It provides the following customization features. 

a. Creating custom workflows. 

b. Building system notifications based on your triggers. 

c. Branding the site/ app with your organization’s logo/ colors. 

• Limitless Storage in OneDrive: 

OneDrive for Business gives you a place to keep all your files in the cloud. Cloud provides endless storage space. OneDrive for Business gives employees a personal site. Here you can sync share and collaborate on documents with others. You can also control individual permissions on OneDrive. If you want to share your documents with specific colleagues, you can provide access to them. 

Popular Use Cases of SharePoint Online 

Clients often ask us about some of the popular ways that organizations can use SharePoint online. We have created industry-specific use cases that highlight how easy it is to use SharePoint for their business processes. 

•  Document Management system 
• Enterprise Intranet 
• Knowledge Management 
• HR process automation
• Patients Charge Management 
• Creating Custom workflows 
•  Grant Management

1. Document Management System 

In most companies- employees struggle to find relevant information or documents at the right time. The IDC discovered that knowledge worker spends about 2.5 hours per day, or roughly 30% of the workday, searching for information. SharePoint helps organizations in reducing expenses by making their documents easy to find. SharePoint is most suited to act as an effective Document management system (DMS). The platform ensures easy creation, secure storage, fast search, and various document retrieval. The approval workflow and the user permission system make document management seamless and full proof. Some other SharePoint online features that boost the system’s effectiveness are: 

• Assigning user access permissions.
• impressive storage capacity (1 TB per organization with an 10 GB per license in SharePoint Online)
• Powerful indexing and metadata functionality
• Versioning capabilities
• Robust search features
• Many layers of security with all kinds of document
• A wide range of supported file types

2. Enterprise intranet 

SharePoint is perfect for building enterprise-level intranets  and portals. This powerful tool 

• Empower employees

• Boosts communication

• Improves collaboration within teams

• Streamlines all day-to-day processes.

In short, it has become a central repository for all the key information the staff needs to get the job done. SharePoint intranet features include: 

• Team, communication, and hub sites to support collaboration across your organization.
• Libraries and lists for structured content management
• Intuitive web parts and pages
• Ready-to-use add-ins and widgets
• Flexible content-sharing options
• Built-in workflow management capabilities
• Enterprise-wide search capabilities
• Social features (communities, awards, forums, media galleries, etc.)
• Third-party integration (CRM, ERP, etc)

3. Knowledge Management 

Both DMS and SharePoint Knowledge management (KM) are about finding the right information/ document faster when you need it. The core difference between these add-ins is the content type and relevance. While DMS helps store and retrieve any document from a specific location, KMS helps users find content that solves a specific problem or answers a specific question. KM helps multiple departments sharing specific information with access permissions to each other. User access permissions control the distribution of information to specific people in your organization. SharePoint allows searching for knowledge and content by a file name, keywords, and metadata as well as rating search results by relevancy. SharePoint is a perfect tool for creating your company Knowledge Management portal because of features like: 

• User Access permissions
• Robust search functionality
• Setting notifications when information is shared.
• Inter-departmental collaboration

4. HR process automation 

SharePoint automates HR processes and procedures, including: 

a. Recruiting 

b. Employee onboarding 

• Professional training enrollment
• Introduction to corporate policies

SharePoint administers various HR activities like: 

• Scheduling and approving vacations
• Approving employment contracts
• Payroll management
• Managing shifts
• Registering sick leaves
• Employee performance evaluation
• Certification Management
• Skills analysis

5. Patients Charge Management 

Due to a lot of uncertainties, hospitals find it difficult to deal with huge patient data. Keeping patient records and maintaining patient charges is crucial for hospitals. But it requires a lot of manual work. SharePoint Online is revolutionizing the way hospitals work. It helps in streamlining the documentation of patients’ data. It enhances the Patient Management System by improving accuracy while billing. Some other SharePoint benefits and features that increase the healthcare organization’s effectiveness are: 

• Efficient Billing and Invoicing: 

• Secure Access Control 

• Analytics and Reporting 

• Real-time Updates 

• Integration with EHR Systems 

• Remote Accessibility 

6. Creating Custom workflows 

Microsoft designed SharePoint to provide seamless execution of business process management. It offers a range of options for setting up, maintaining, and executing workflows. It comes up with several built-in workflows for the most common processes. such as getting approvals and collecting feedback or signatures.  

1. Bid or tender management
2.  Employee hiring and onboarding
3.  Contract management
4.  Help desk ticketing system
5.  Customer care complaint center

Creating custom workflows may need some coding skills. So it is advisable to work with SharePoint experts who can turn complex processes into simple processes. It also offers digital workflow with proper user access permissions, data integrations, email notifications, and insightful analytical dashboards.  

7. Grant Management System

Grant management System is crucial for Non-profit organizations to track the entire process. SharePoint-enabled grant management solution comes up with utmost transparency and accountability. It helps in meeting necessary compliance standards. It also helps in gaining trust with stakeholders and donors. It streamlines global grant processes for struggling clients. It is revolutionizing grants management operations. It provides the following features: 

• Easy Custom Report Generation 
• Seamless Grantee Dashboard and Progress Report Entry 
• Easy-to-use Project Management Dashboard 
• Centralized Document Management 

Take Away: 

SharePoint Online provides an array of advantages for small businesses and SMEs. It is revolutionizing the way we manage data and collaborate. From streamlining document management to automated HR processes and customized workflows, it acts as a powerful tool to enhance productivity.  

Its versatility extends to different industries, from healthcare to non-profits, making it a valuable resource. Integrating SharePoint Online can be the catalyst for positive transformation. It is enabling businesses to thrive in today’s cut-throat digital revolution.   

Don’t miss out on the opportunity to unlock the full potential of your small business—explore SharePoint Online today! 

At Beyond Intranet, we have a team of SharePoint experts. They will help you customize your SharePoint system based on your specific needs. Our offerings include: 

• Free Audit of your SharePoint environment 

• Full-service SharePoint consulting 

• SharePoint add-in and workflow development 

• Custom app development 

• Third-party integrations 

• Upgrades and migration 

• Branding and personalization 

• Support and maintenance 

• Business Intelligence solutions

Mail us at contact@beyondintranet.com to discuss your Project. 

If you are looking for a comprehensive Microsoft SharePoint Intranet for your company, it needs to fulfill some basic requirements. It should be able to keep employees engaged and informed, support daily initiatives, reflect company values and ultimately help people get work done effectively and efficiently. We, at Beyond Intranet, recommend that as the company SharePoint Intranet administrator you should review the following 7 add-ins which can be used to quickly setup a really effective and comprehensive intranet for your company.

Before installation of add-ins, sign up with your Office 365 account with a Microsoft SharePoint subscription plan. Now start adding ‘Beyond Intranet’ apps by finding them on the Microsoft AppSource store and subscribing to them one by one.

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01. Slider

Images have a remarkable capacity of communicating more in less time. Our Slider add-in can be impressively used to make a rotating banner of your SharePoint Intranet home page. Either showcase your company’s new launches, events pictures or anything else, a dynamic slider will ensure that it creates an attractive landing page of your Intranet.

02. Knowledge management

Beyond Intranet’s Knowledge Management add-in acts as a central repository for loads of information which can be used by any employee having access to it at any point of time. Employees keep on constantly adding new information in the form of comments, discussions, blogs, documents on the SharePoint Intranet. If they do so with Knowledge management software, the information gets saved as a hub of information which can be used anytime, anywhere with designated people.

03. Employee Directory

True saying. Employees are the key asset for any organization. Beyond Intranet’s Employee Directory add-in is an absolute must to have for large organizations or office with remote staff. SharePoint Employee Directory Software allows employees to recognize who’s who as well as it brings easy engagement of the staff. This add-in is built to be fully responsive for any android or iOS phone as well so enjoy connecting to employees whenever and wherever you are.

04. Task Manager

Deadlines keep the momentum of work moving in positive direction. They force you to organize your tasks in order of priority. Task Management software helps your employees by prioritizing the work and marking its schedule on Task Manager. Automated email alerts are sent as soon as new task is created or deadline is missed. Task Manager becomes extremely important component of your company’s intranet page to help employees’ catchup with the growing pace of work.

05. Birthday Reminder

Birthday Reminder is another attractive add-in which has all rights to grab a small place on your company’s intranet. The add-in picks up birth date of the employees from the SharePoint / Office 365 database and displays it in a beautiful template with employee profile picture on his / her special day. Even the other office colleagues can send quick links with birthday greetings to the employee having his / her special day without investing lot of time.

06. Search Analytics

What if there are thousands of documents lying on the combined space of your intranet and employee wants to get the relevant document from this pool of information. Search Analytics add-in has a capability to search loads of documents, people, sites and other content from your loaded SharePoint Intranet to find the relevant information for you. Just install this add-in and don’t forget to give it a top space on the page to be easily located by your employees.

07. Chat Board

Discuss, chat, spread ideas and innovate and express yourself inside your SharePoint Intranet through an extremely simple application of Chat Board. Information radiators help your employees to communicate easily.

Ask for help!

Just try the simple add-ins on your Enterprise Intranet and let us know how it went.

Even if you face any challenges, the Beyond Intranet SharePoint team of expert developers is always there to help. Connect with us at contact@beyondintranet.com and we will respond to you as soon as we can.