In this article, we learn how to apply and alter SharePoint site templates for new or existing sites. 

Steps to apply the template to an existing SharePoint site. 

1. Go to the site where you want to apply the template.

2. Click the gear icon on the top right and select ‘Apply a site template’

3. From the ‘Select a template’ dialog choose the desired template

     4. Once you select the template another dialog box will open where you can see the preview. Click on the ‘Use  template’ button to apply. 

    5. It takes a few minutes to deploy the site theme. 

  6. Once it is deployed you can modify the content or rearrange the components on the page based on your needs. 

Important:  

Your content will not automatically integrate with the new template if you apply a template to an existing site. Instead, fresh information will be added to a new default home page. Existing pages, libraries, and lists will be retained and accessible through Site content. 

 Communication Site Templates 

Team Site Templates 

Notes:  

a. In previous SharePoint versions, site templates were called site designs. 

b. The Site templates entry point will be replaced by the  Apply a site template entry point in the setting panel. 

c. The site templates your organization chooses as the default template will automatically apply to new sites. The templates can be updated by the site owner by selecting  Settings and then  Apply a site template. 

d. Future SharePoint updates will include the ability to disable new site templates and the ability to view your template version history. Microsoft has set up targeted release dates for these functionalities. 

e. You need site owner permissions or higher to apply SharePoint site templates. 

Final Thoughts 

In this blog post, we learned about the new scenario-based site templates and how to apply them to a site collection. Scenario-based site templates showcase what’s possible in SharePoint and make it easier for you to build a new site.  

You can also check out our SharePoint custom development services and connect with us anytime. If you want to have additional questions about scenario-based templates or SharePoint in general, contact us at contact@beyondkey.com.  

Our library of Intranet samples covers templates that can be useful for industries like healthcare, real estate, oil and gas, digital media and publication house, construction, manufacturing, and nonprofits, etc.

Let us have a look at the various web parts, add-ins, and components that we have used widely on our Intranet examples to create your digital workspace.

Hub Navigation

Hub Navigation is the kind of common or global navigation that can be created to link the sites that are part of the Hub sites. Hub navigation stays consistent as you navigate from site to site in your environment.

Interactive Banners

Our Interactive banners are any kind of digital display unit that allows the user to be an active participant and not simply a passive consumer in the digital environment. Users can select, scroll or type to respond to questions or triggers with help of these interactive banners.

Employee Directory

Employee Directory is a cloud-based directory that helps you access staff details and connect to the right people quickly. It is a powerful tool for everyone in your organization. For example, you can quickly find co-workers with the expertise to help you with your upcoming project. At the same time, an accurate Employee Directory can help teams collaborate more effectively.

Document Library or Management

A Document library provides you a secure place to store files where you and your co-workers can find them easily, work on them together, and access them from any device at any time. SharePoint is awesome for managing documents and access them with your right user permissions and hence this web part adds value to your corporate intranet and something you must have always!

Birthday Reminder

Birthday and Anniversary reminder is an add-in which helps HR and other staff members in remembering the special days of employees like birthday and anniversary make more valuable and memorable. One can see employee birthdays with photographs on the company home page and also send them personalized greetings in a click to celebrate the day.

Leadership Section

The leadership section can help your employees know about the stakeholders or management team of the organization. The vision, goals, and thoughts of the leading team can also be published in this section, so employees stay connected and are aware of the changing needs of businesses.

Company Calendar or Upcoming Events/ Projects

Company calendar or Upcoming events/ projects is a widely used calendar or schedule where important company events, meetings, product launch dates, project release schedule can be shared with the specific team. Calendars can be personal, team, or for the whole organization.

Video Link and social Media Links

Video link and social media Links are a web part here you can upload relevant videos which you want the teams to see and learn about. Even corporate social media links and handles can be given on the intranet home page which helps them to easily navigate to social media platforms and read more about information published here.  SharePoint by default provides a Twitter web part to show the latest feeds on the page.

World Time Zone

The world time zone is although a small widget but is very useful in scheduling and attending client meetings who are in different time zone. Your employees need not worry about converting the time between two time zones and this helps in being punctuation for your team.

Comment or Chat Section

The comment or chat section helps employees to stay connected with each other. Common questions can be asked on such a platform and answers and be beneficial for the rest of the team. There is a possibility for group chat or personal chat so disturbance during work is also avoided.

Latest Articles

The latest Articles section helps you to share good articles, blogs about the technology, products, or solutions your organization is dealing in. Latest blogs can be published on the intranet homepage from where your employees can read and get knowledge.

Final thoughts

Going by the trend, it is safe to say that future of intranet market solutions is with Office 365. Microsoft keeps improving SharePoint with new features, functionalities, looks, and performance. So, it is understood that Intranet builds on office 365 and SharePoint will also keep improving.

While our team of Office 365 experts works on new and modern-looking Intranet examples and templates, we encourage you to try these solutions for better collaboration of your team.

We are a Microsoft Gold certified company with vast experience in Intranet design and development.

If you are looking to improve your company’s performance with intranet or considering moving from your existing intranet to a full-fledged Office 365 intranet solution, simply write to us to connect with Beyond Intranet as your intranet solution provider.

Get in touch.

Microsoft List is a great app to collaborate over data and organize work. The lists created in any channel on Microsoft Teams can be accessed from the Microsoft Lists app on Office 365 because teams in Microsoft Teams are the Office 365 groups, so all the features we get in the Office 365 Lists app are in Teams.

Create lists using Microsoft list in Microsoft Teams.

1. Go to Microsoft Teams, and click on the ellipses from the quick launch.

2. Click on the Find an app search box and search for Lists.

3. Select the ‘Lists app’ appear in the search result.

4. Click on the ‘Add to a team’ button from the window.

5. Select the channel in which you want to create a list.

6. Once you select the channel, click ‘Set up a tab’.

7. From the next screen click, the ‘Save’ button.

8. You can see a ‘Lists’ tab added to the selected channel. Now, click ‘Create a list’.

9. From the ‘Create a list’ page, select one of the following options:

a. Blank list: Choose this option to start from scratch. Give your list a Name, Description(optional), and select any other options you want. The list will save to ‘My lists’ unless you choose one of your SharePoint sites or Teams from the ‘Save’ list. When you are finished selecting options, select ‘Create’.

b. From Excel: Create a list based on an Excel spreadsheet.

c. From the existing list: Choose this option to save time and create a new list based on the columns in another list. Your new list will start with the same columns but will not have any data.

d. Templates: Select a template, such as an ‘Issue tracker,’ to see what columns the template has. You can then scroll through sample data to see what to include. Select the templates that fit your specific needs. Click the ‘Use Template’ button.

10. I have selected the ‘Issue Tracker’ template here.

11. Give your list a Name, Description, Color, and Icon. Then click ‘Save’.

12. You can see your new list in the tab with the list name. You can now create your data, organize and share it with other users in your organization.

Final Thoughts

This blog covers how to use Microsoft Lists with Microsoft Teams. If you have any questions about Microsoft Lists or any other aspect of implementing the Microsoft Lists app for your organization, contact us today for a free Microsoft Teams consultation.

The SharePoint platform is promising thanks to the recent developments where Microsoft moved Office 365 services to the cloud. Office 365 is a cloud service that comes with SharePoint online. Together they help businesses improve their collaboration and communication. Several enterprises have already taken leverage of these advantages and SharePoint online has seen mass adoption. According to the Global SharePoint Industry survey report – SharePoint 2016 has seen a 67% increase in deployment, while SharePoint Online deployments rose by 167%.Still, some company owners hesitated to move their content to the cloud. If you are thinking about migrating from a SharePoint On-prem server to SharePoint Online, here some benefits which can help you decide.