Getting your new employee up to speed can be a difficult task for even the most established companies. It’s a careful balancing act of teaching your newcomer the ropes, immersing them in the company culture, and getting them familiar with team processes — and doing it all in a reasonable amount of time. So how do you set your new hire up for success from the start? Having in place a proper employee onboarding process can make the transition from new hire to established employee simple and painless.

So, what does an onboarding process include?

Onboarding new employees is a detailed process that typically involves several people, departments, and resources. For every new hire, a multitude of small tasks has to be completed as part of your employee onboarding checklist. Some examples include:

• Provide company policies and forms to be reviewed and signed
• Collect contact and payroll information
• Setup company email and accounts
• Provide introductions to different departments and team members
• Explain company hierarchy
• Schedule training with a mentor or peer
• Review team processes
• Complete tax forms
• Schedule computer setup

What are the benefits of using an onboarding process?

The are some fantastic benefits to using an onboarding process, particularly a digitized process. First and foremost, it provides a personalized and simple onboarding experience that eliminates the need for lots of paperwork and manual effort. When an employee has a great onboarding experience, they’re likelier to stay with their company longer. A digitized onboarding process also delivers improved collaboration and time savings. All of these things work together to ensure your new hire gets off on the right foot.

Speedy, Standardized Process

An employee intranet portal allows you to streamline communication and collaboration across your organization. And that’s what we at Beyond Intranet specialize in! We’ve developed an array of ready-to-use SharePoint-based add-ins and workflows that empower your employees with better productivity and team engagement. We have solutions for all industry verticals and virtually any department you can think of.

One unique SharePoint solution we offer is our robust and scalable Employee Center.

What is Employee Center?

Employee Center is a hub of add-ins which can be quickly and easily arranged to create an Intranet portal specifically for your employees and allow them to nurture communication and collaboration and boost productivity of day-to-day tasks.

First, let’s dive deeper to understand what an employee looks for when he or she is accessing their Company Intranet.

Every Company Intranet should have some key components such as employee profiles with photos, effective ways to find people, a talent pool repository, a hub for sharing key company information like policies and procedures, FAQs, an active employee kudos system on the homepage, and updates of colleagues’ movements throughout the organization. That’s why we’ve come up with a well-crafted, unique Employee Center.

What Components make up the Employee Center?

Employee Hiring Workflow

Human Resource managers need a tool that helps with the most rigorous task of staffing and talent acquisition. Our Employee Hiring workflow integrates different sources where resumes are posted. The resume pool is created in the centralized Employee Hiring system, after which HR managers can set up interview schedules. They can also check interview feedback and any schedule changes that have been made. All these features work together to reduce the turnaround time of hiring new employees.

Recruitment

Employee Onboarding and Off-boarding Process

Our Employee Onboarding / Off- boarding add-in is an intuitive interface which eliminates new employees’ first day woes. HR creates forms for new employees to fill out. Standard onboarding tasks are created for all other associated department managers and assigned to them. HR gets notifications as procedure tasks are completed. This simple platform also provides new hires easy access to company policies and other important HR documents. A quick view of all pending tasks by HR, employees, or any other department managers is available, making the workflow seamless, quick, and transparent.

onboarding

Employee Directory

A people finder is a must-have function on any company‘s intranet. Employee Directory allows employees not only to search for anyone within minutes but also enables users to call, chat or send emails to each other instantly without leaving the add-in platform. This system is compatible with any device, including Android and iOS mobile phones, so employees can connect on the go – anywhere, anytime.

Communication

Organizational Chart

Organizational charts are important when employees need to understand and engage with each other within a hierarchy concept. This helps people understand what their focus is and their roles within the organization. Beyond the typical organizational chart, it’s great to show what teams, groups, or locations someone belongs to.

Hierarchy

Knowledge Management

Knowledge Management is an information repository of any enterprise which enables users to ask questions on any subject matter – be it an HR related query, a company policy, or a technical question. This allows not only the capturing and sharing of key information within your company, but also acts as a tool to curate all your necessary business content in one centralized place.

Collaboration

Birthday reminder

Employee birthdays are automatically retrieved from the SharePoint/Office 365 data and displayed in a beautiful template with the employee’s profile picture on their special day. Co-workers can also send quick links with a special birthday message, enhancing employee engagement activity.

Engagement

Employee Spotlight

Employee recognition throughout Employee Spotlight is a great way for people to show appreciation for each other on a scale that would be hard to do without the portal. Company-wide recognition of team members’ contributions always helps to enhance a positive part of company’s culture and is another way of staying informed about what’s going on.

Appreciation

Beyond Intranet Mobile app

Beyond Intranet Mobile app comprises of the combined functions of Employee Directory and News Ticker in the same app. This allows employees to get benefits of both the add-ins on the go. New Ticker allows to send real time company news alerts to staff anytime, anywhere thus enabling employee collaboration on your fingertips while directory allows to set up quick communication.

Communication

All of the above add-ins are ready-to-use plug and play kind of products. You can choose a full bouquet of them as a complete “Employee Center” to create your own workspace, or handpick a few of them to add onto your existing intranet. We’re open to discuss your needs and extend to you an offer with the solutions you’re looking for.

To learn more about our impressive Employee Center, reach out to us at contact@beyondintranet.com.