Employees form the foundation of a strong and long-lasting company. Effective communication, collaboration, commitment, and personal connectivity of co-workers are vital to ensure smooth operations of the company. Employees are considered invaluable assets for any organization. They are the nurturers of the company, giving their heart and soul to developing the company. 

Storing your employees’ information and retrieving them when required is vital to accomplish seamless connectivity with them. This calls for a structured database that records, updates, and retains their details in one space. This is where companies prefer to have a top-notch company employee directory that stores information related to their employees. 

What exactly is an employee directory? 

A sharepoint employee directory is a source that records the names, email addresses, contact information, certifications, and job-related information of all the employees across the organization. It may also include personal details and curious facts about the employees. These databases can be organized, defined, and designated for specific tasks.

Employers use the information stored in the directory to find information related to their employees. The employers carefully study the data stored in the manual to examine the background and interests of the employees. It is a solid internal communication tool that employers can harness to increase the efficiency and productivity of their employees. 

An employee directory performs various functions to ensure smooth operations and seamless company management. It allows co-workers to collaborate and build strong communication across divisions. As the information related to location and time zone is accessible to all, employees can schedule meetings and collaborate on projects as per their comfort. It allows newly hired employees to learn about their co-workers and learn from their experiences and achievements.

Need for an HR directory

Companies with thousands of employees, hundreds of branches, and remote teams find it very difficult to store basic details about their employees in one place. Often, employees are unaware of their co-workers’ interests, work experience, and other information. Recruits are unaware of their seniors and take a lot of time to build relationships with them. Contacting a co-worker working in some other branch seems to be a tedious task when you are unaware of their basic details. Thus, this decreases the productivity and efficiency of employees. When employees are unaware of the interests of their co-workers, collaborating with them seems to be a daunting task. Employees are unable to foster professional relationships and are not able to socialize with their team. This creates a barrier among them, which is not a good signal for the company.

An HR directory allows employees to socialize with each other, unanimously work on campaigns, and increase profits. An employee directory contains all the details of the employees in one single place so that employees can connect quickly. That’s How a company staff directory reduces administrative issues and internal conflicts and promotes building a solid network. 

What does an employee directory include?

Employee directories include personal information like anniversaries, custom headings, birthdays, projects handled before, associate subordinates to a contract, and nicknames. It allows employees to browse the company’s history and obtain information that helps them relate to the individuals they work with. Thus, Beyond Key allows companies to create custom filters and integrate with Skype and MS Teams as per their business objectives. Beyond Key also provides the ability to configure by linking the Azure AD fields to the target online user profiles. It also allows companies to create a timeline for synchronizing Azure AD data.

Some employee directories contain information regarding the skills and abilities of the employees. This vital information allows employees to find the right person for the specific task. The employee directory includes vital information about the employees, like their vacation schedules, working hours, personal information, job titles, and other contractual data. It also stores the PTO history, time off balance, and further work details of the employees.

These structured records are pretty helpful for the HR department of companies. The HR department manages employee allowances and segregates individuals based on what teams and offices they work in. No doubt that an employee directory is a comprehensive tool that enables employees to understand the organizational chart and access information freely at the click of a button. 

Technology vs manual methods of preparing HR directory

Companies often prefer technology instead of manual methods to manage an employee directory. Manual spreadsheets are hardly flexible enough to handle a vast employee database. Using automated tools to compute employee data reduces the risk of human error and requires minimal effort to update data when needed. Employees can update their contact information as they change job titles or positions. 

Using employee directory software to manage data reduces time spent on paperwork and encourages companies to focus on their targets. Technology has enabled company administrations to prepare highly structured cloud-based systems in the digital workspace. These days, companies have improved resource usage through a user-friendly directory that keeps constant track of employee lists. 

Employees’ directory is becoming an asset for the company, allowing them to transform into the digital world without much effort. 

Understanding the employee database

The employee database allows companies to store the entire history of employee records, organize the workforce, and stay updated with employment issues. It enables businesses to scale up and grow different departments integral to the system. 

An employee directory ensures that departments like marketing, sales, human development, and creative teams get coordinated and aligned. For companies with offices located across multiple locations, including abroad, the entire information of the offices is available in one secure place. It allows them to invest time in upgrading themselves instead of fixing administrative discrepancies. 

A company employee directory consists of distinct fields and a search box that allows employees to view the results. Search results are displayed in a separate area of the employee directory. It also contains a filter and sort option that can consider consequences per requirement. 

 Who can access the company staff directory?

Employers and other staff members can access the company employee directory. Beyond key allows employees to access the employee directory using smartphones. This feature is available offline as well. Beyond Key offers a visually appealing dashboard that allows employees to find information about other employees from different departments and working at various branches. This real-time feature allows employees to retrieve vital information and connect with the concerned people within seconds. Therefore, this process saves time and checks into desk space in real-time. The self-service system allows employees to focus on details from the directory that are important to them. Beyond Key enables employees to search for complete information on profile details while using their desired language. The SharePoint directory is available in 7 default languages-English, Dutch, Spanish, German, Portuguese, French, and Swedish. One can pick the desired language from a library of 50 options. 

Common uses 

Common uses of a company employee directory are listed below-

A company employee directory helps the employees have a clear view of the positional hierarchy. An employee directory becomes very handy in day-to-day tasks, allowing employees to obtain information with whom to collaborate. Employees will be able to find out which department someone works in or who to talk to in the office if they need to.

1. A company employee directory allows employees to find where someone is located and understand their schedule- The employee directory contains a column containing the location and availability of every employee. Thus, this information is quite valuable for scheduling meetings quickly between the employees and determining the best time to call them if they are in another time zone.
2. An employee directory allows employees to connect quickly- Using the directory’s information, employees can click on calls that are integrated with Teams and Outlook. Many remote workers make use of the company employee directory to understand their co-workers.

Features of An Employee Directory

Features of an efficient employee directory are listed below-

1. A good company employee directory is easy to access, can be highly customized per user’s needs, and responds quickly to all possible queries.
2. An employee directory can be helpful when it is easy to navigate and visually appealing. Simple designs, easy search, and clear organizational charts allow employees to use the employee directory frequently. 
3. An updated directory contains the latest information and documents every change in job title, location, projects, etc. Automation and user-friendly operations are needed to keep the employee directory updated.

Importance and Benefits

A company staff directory includes information that is clear and uncluttered. An employee directory can be considered an employee experience tool, allowing companies to build a solid market presence. The data is reliable and makes the employees approachable. Managing employee details does not seem intimidating or overwhelming when using employee directories. Beyond Key also ensures that the information stored is secure by adhering to the General Data Protection Regulation Act (GDPR) guidelines. Beyond Key ensures that the clients are assured of privacy and security.

The most common benefits of the employee directory are listed below-

1. Improve organizational productivity– An employee directory allows companies to curb inefficient processes and recurring tasks. As an employee directory consists of a skills section, employers can train and develop their team to foster the skills that will prepare them to succeed. 

2. Simplify employee onboarding, screening, and registration process- Technology has always enabled companies to track employee records and update employee database management. It is a more convenient method that reduces the challenges of managing large data volumes. 

Beyond Key allows recently recruited employees to access information from the employee directory to get acquainted with their co-workers. Beyond Key creates custom fields on the cards as required. Beyond Key offers two display modes—list and card view to connect the user with the data source. 

3.  A company employee directory improves workplace communication and employee satisfaction–  An employee directory allows employees to connect on a more personal level, thus making them happier. It lets them know their co-workers personally, including their pronouns, education, languages, social media handles, and interests. Beyond Key allows employees to connect via MS Teams, chat or email.

4. Employee directories allow employees to find expertise and develop their skills– Employees share knowledge and develop skills in a collaborative space that will enable them to review various departments’ inventory and design capabilities. 

Every member feels that they are an integral part of the operations, thus benefiting the company with the increased contribution of the employees. 

5. An employee directory allows remote departments to feel connected– An employee directory will enable workers to build a strong company culture despite being in different physical locations. Beyond Key allows employees to view the latest updates about their co-employees. It also allows employees to celebrate birthdays and other special days of their co-workers. 

6. Frictionless and rapid communication calls for collaboration over competition– The employee database fosters better communication by leveraging the power of human connection and collaboration.

7. A company employee directory allows companies to improvise their operations– A staff directory will enable companies to simplify routine tasks and complex projects through efficient communication and networking. It helps the employees work better together. Beyond key lets employees make changes to touch-screen kiosks that can be used from a desktop or a mobile device.

8. Motivated and enthusiastic employees make a significant difference to the company– Companies achieve new targets, understand the consumer market, and develop creative strategies when the employees understand each other well. Thus, the employees focus more on the company’s objectives than internal conflicts. 

Additionally, employees can socialize, strike up conversations, and create a friendly environment that allows employees to be friends at work. This social aspect created by Beyond Key enables them to be creative and use their creativity to develop innovative solutions. 

9. Profits increase exponentially under the circumstances mentioned earlier– Companies can generate more revenue and create strong brand loyalty when employees are strongly connected. Beyond Key’s benefits are made even better by the fact that a company staff directory can be linked to other Microsoft platforms like Outlook and Teams.

Conclusion

A company employee directory is an excellent way to build a culture of well-being. It also supports recognizing the team’s capabilities and offering them various incentives and perks for their interests. A staff directory allows companies to develop professionally and create opportunities and a healthy working environment that the employees appreciate. 

A company employee directory allows organizations to celebrate wins and improve the performance of employees. It enables employees to discover their potential and take action to improve their performance. 

It also allows for increased engagement, the exchange of ideas, and better understanding amongst the teammates. Employee directories will enable employees to value their work, respect co-workers, and embrace flexibility to be more productive. It allows the employees to remain energetic throughout, brainstorm creative plans, and foster a sense of trust among the team. An employee directory is a powerful tool that companies can leverage to reach unprecedented heights. It won’t be incorrect to call an employee directory a virtual map or a digital representation of the company, the locations, the employees, and the relationships between them. 

Beyond Key is a good name for the service provider of employee directories. Beyond Key’s employee directory is the top-rated staff directory on MS AppSource. Undoubtedly, go for Beyond Key to obtain efficient, customizable, and visually appealing employee directories. 

Introduction

Document Management is considered a key process in any business. Information must be sorted and methods of sharing these documents with relevant people should be identified.

SharePoint is a great resource for document collaboration and user permissions. Our SharePoint-based document management system makes storing, sorting, searching, and sharing of information/ documents easier.

This custom solution can be tweaked per the business needs of your specific organization. Learn more about the features and benefits of our custom DMS below.

Important Features of SharePoint Document Management System

Below are several important features and benefits for our SharePoint-based document management system:

1. Multiuser application: Log in multiple users at any given point of time to upload new documents, approve/reject, or download any document

2. Email notifications: Receive email notifications when a new document comes into the system to approve or reject the document.

3. Archiving: Archive older documents to display what is important.

4. Version control: Collaborate across multiple departments on the approval of a single document with the versioning intact.

5. Search: Assign keywords to any document to improve search results.

6. User access permissions: Permit specific users to upload documents, which admins and super-admins can approve or reject. It is possible to control  which documents can be  viewed or downloaded.

7. Organisation: Sort your documents based on departments/ classification. Additional to this categories and subcategories can be created to be assigned to any document.

Key benefits of SharePoint Document Management System

With an electronic document management system, lost documents are a thing of the past. Now, all your files are safe in one secure, central electronic repository.

Also, searching for a particular document was a cumbersome process before SharePoint DMS. Now, you can associate documents with specific search terms to make it easier to locate them from various locations and multiple file cabinets.

This not only makes employees and users more productive for that task, but also shifts the focus from document retrieval to solving the original issue. There are several other benefits of our Document Management solution which you learn about here:

1. Saves time searching for the required information.

As stated earlier, documents are tagged with multiple search terms. They are also categorized based on the departments and location, so users need to look at them everywhere in the system. They just need to type in the relevant keyword/ category and the documents will come on top.

2. Share and collaborate – in real-time.

The system is an automated digital workflow where one user can upload a document and the system automatically sends an email to the associated person. The approver can approve or reject the document. If rejected, they can also mention the reason.

A notification is then sent  to the uploader  with the decision. Thus, the sharing cycle is complete. Later, other people in the department can view/ download the document.

3. Automate workflow and make the process simpler.

The solution allows users to process documents as per their permission rights and keep everyone notified if the process is pending. Approvers know they have a pending document to review and can share their feedback.

Also, the users know when to check the status and make it available for others to view. This makes the whole process simple and secure.

4. Timely approval or rejection

Approvers cannot sit on any document because they are notified when a document is not reviewed by them. This makes the process faster. Timely document processing is a key component of any team’s productivity.

5. Ensure document security

This document repository cannot be accessed by anyone without sign-in privileges to ensure only authorized personnel can view and access the right files.

SharePoint provides specific user permissions which restrict who can open, view, edit and download documents.

6. Create a central repository hub

Everyone in your organization should now know where they can find relevant information. They don’t need to scan piles of files or email copies to find the right information. They can access the DMS repository and search for the document by department or keyword.

7. One version of the document
Though multiple document versions can be maintained in the system, if any editing/ activity is done by any user then it tracks and records the changes. Moreover, people can access the same document and collaborate on changes to avoid multiple copies.

By keeping only one document, it reduces clutter and keeps the file system clean.

8. Categorize documents to remove clutter

Clutter of information can do more damage than good. Document overload in a single category can  take up a lot of precious time. Users spend most of it finding information and scanning through several incorrect documents. To avoid this, documents are assigned categories, sub-categories, and departments from the beginning. This classification system ensures all documents are saved in the right folder.

9. Archive unnecessary documents

To make the system efficient, unnecessary documents must be removed from active folders and moved to a secure archive storage area. Archiving documents can only be done with specific user permissions.

10. Set user permissions

Super-admin can assign specific rights to designated people. For example, approvers can view, open, and make changes to the document. Regular users can upload new documents with proper categories and departments with keywords. However, after approval- admins can decide whether the uploader can view only or view and download the document. Archiving documents can also be done with user permissions only.

11. Notify people when any changes are made in a document.

Email notifications are an important DMS features that helps keep the workflow moving. This email content can be customized by the backend. Emails are sent when any new document is uploaded, approved, rejected, or edited. Thus, tracking the document within the workflow is streamlined.

12. Store all types of files

All kinds of physical documents can be scanned and uploaded into the system. Additionally, electronic documents and media files like document, PDF, PNG, JPG, and video files can be stored, shared, and searched within the DMS.

Final Thoughts!

Till now we have got a fair idea about what is Document Management System and why SharePoint is the first choice of enterprises when it comes to managing documents because of their robust Document Management System.

Beyond Intranet is a Microsoft Gold Partner company with experience working with M365 and SharePoint services. We created a SharePoint Document Management System that helps organizations across all industries and sizes. The solution is not only user-friendly but can also be customized to your specific business needs. Connect with us if you are looking for a free personalized demo of the solution.

Let’s get started to manage your sea of documents today!

Let’s first understand what is a team. A team is a collection of people, content, and tools that work together to produce a business outcome for your company. Teams are built on Microsoft 365 Groups, and changes to Microsoft 365 group membership sync to the team. Teams can be dynamic for project-based work, as well as ongoing, to reflect the internal structure of your organization (for example, departments and office locations). Conversations, files, and notes across team channels are only visible to members of the team.

Let’s Learn How to create a team

1. Click on Teams from the left navigation on your MS Teams client.

2. At the bottom of the Teams list, click “Join or create a team”.

3. Now, click on the ‘Create a team’

Note: If you don’t see the Create a new team option, you may not have the necessary permissions to create your teams.

4. A new window will pop up saying Build a team from scratch and Create from an existing Office 365 group or team.

(Office 365 groups and teams relate to each other. When we create a Team it creates an Office 365 group on the tenant and if you already have Office 365 group created, so you can use the same group to create the Team in MS Teams. The benefit of using the already created group is that you need not add the members again to the team. It will be automatically added to the Team)

5. Here we click on ‘Build a team from scratch’.

6. Select the type “Private” or “Public”

(Private group can only be accessed by the owners of the Team. Only the users on the team who are owners or members of the private channel can access the channel. Whereas a Public team can be joined by anyone in the organization)

Also Read: Five Important Microsoft Teams Features

7. Give your team a name and a short description (not mandatory) and click on the ‘Create’ button.

8. Now, add members to your team and click ‘Close’.

9. You have created your team. Now you can start collaborating with the team members.

Also Read: 7 Steps to Add a SharePoint List or Page to Microsoft Teams.

Final Thoughts

Microsoft Teams is powerful enough to be used as a collaborative workspace for your organization and team members. If you still face difficulties with setting up your teams or channels on this platform or looking for any customization or integration,  connect with us instantly.

Keep reading more about Microsoft Teams and its latest features in our recent blog.

Amidst the difficult situation due to Novel Coronavirus, organizations have increasingly looked to offer more employees with remote working options. Some of them are still evaluating if they have the right infrastructure in place.

If your organization is evaluating your team’s efficiency working virtually, we want to share how Microsoft 365 applications and custom workflows can be a savior.

As Microsoft Gold partners, we would like to share information on how to use the popular Microsoft 365 services and tools in order to help  your employees improve their collaboration with remote teams.

 Here are the Top 5 M365 Services and Tools

1. Microsoft Teams

Remote working is all about collaboration, communication, and transparency. One of the most useful tools in the Office 365 suite for keeping coworkers connected is Microsoft Teams. Microsoft Teams Integration gives users the ability to easily collaborate via chat, voice calls, video meetings, and screen shares.

Users can also participate in virtual meetings, securely share files, and set up group chats with their project team members. Teams is available anytime, on any device, and a component of most Office 365 subscription plans. For those looking to test out the platform, check out the Microsoft Teams Free Plan.

a. Create channels for each department

A major question arises is how you ensure various departments adopt Teams. Teams offers you the ability to create separate channels for each team in your organization.

You can create sales, marketing, HR, accounts, or individual project teams’ channels. Every Channel you create within a Team by default contains tabs that allow team members to access Conversations, Files, and Notes.

You may also want to add tabs for other Office 365 and 3rd Party apps that departments or teams in your organization already use. These tabs might include Power BI, Planner, Smartsheet, JIRA, GitHub, Adobe Creative Cloud, and others.

b. Set up Governance

Teams give you the ability to govern who controls channel creation. As an admin, you can assign roles to team members like owners can control the channel while members and guests can view chats, files, etc.

If you and your team are facing difficulty adopting Teams, we have experts who can guide you to a seamless teams adoption. They can even handle customization request on Teams. To learn more, simply connect to us at contact@beyondintranet.com

2. Employee Directory

Another popular add-in organization rely on in SharePoint is the Employee Directory Software.

This is a ready-to-use add-in which automatically captures your employees’ data from your SharePoint user profile and displays the information in an attractive UI on any device, no matter what your location is. This cloud-based directory helps you access your remote employee’s details and connect to the right people in your organization faster.

When working remotely, we know every staff member needs help for knowing who is who and what their skill set is. Basic details about your team members such as the  Full name, title, location or office, contact numbers, emergency contact numbers, email ID, department, skillset, and projects working on can be easily found on the card or list layout .

One can easily search team members based on any of the above categories and shown on any device wherever you are. This makes it ideal for teams to access from anywhere.

Another important aspect of our Employee Directory is you can also connect to any team member on Skype for business, message them or do instant chatting without leaving the Directory Platform.

Learn more about our Employee Directory here or Book a free demo with our expert now.

3. Dynamics 365 CRM

Microsoft Dynamics 365 CRM (D365) is a cloud-based software which can be integrated with various sales and marketing, analytical, accounting and other collaboration tools.

The platform helps improve interdepartmental communication by being  the next evolution of a combined ERP and CRM product. It combines features from major Dynamics systems into a single, powerful platform. The areas of focuses are:

• Customer Engagement
• Field Service
• Sales & Marketing
• Finance and Operations
• Project Service Automation
• Business Central
• Talent Supply Chain Management
• Artificial Intelligence

Dynamics 365 introduces intelligent cloud solutions that connect data, drive smarter decisions and give you a complete end-to-end process. It gives you immense opportunities to track your team’s performance closely with intuitive dashboards and reports and boost the transparency in work culture.

We want to help you understand how to get most out of the full spectrum of D365 abilities. We have helped businesses across numerous industry segments implement Microsoft Dynamics CRM to achieve their intended goals.

Rethink what’s possible with Microsoft Dynamics CRM. Let’s discuss your project.

4. SharePoint Intranet for enterprises

The greatest advantage of SharePoint is its adaptability and ability to customize. With such features, it becomes an ideal technology to be used to create cool and useful company Intranet pages.

The Sharepoint Intranet is one of the most popular collaboration tools available today. Managing remote employees can be crucial if your organization does not have the right platforms to collaborate and find information.

Corporate Intranet sites can accommodate several widgets like:

• Employee Directory with custom filters
• Business information
• Company policy and procedures
• Project management widget
• Relevant videos for team members
• Document libraries
• Time zone, weather, and calendar
• Industry news and latest company news
• Announcements
• Latest blogs and articles
• Knowledge repository

There are several benefits of having an intranet for remote employees:

• Communicate with Individuals & Groups with Ease
• Share files & documents online
• Manage & Collaborate on projects
• Provide customer service & support from anywhere
• Get shared calendars, so you stay up to date on important meetings
• Consolidate processes, workflows, and procedures into one system
• Manage content development & marketing strategies

5. Document Management System and Secured File Sharing

In most companies, remote staff struggle to find relevant information or documents that they need. According to the IDC, knowledge worker spend roughly 2.5 hours per day, or 30% of the workday, searching for information. This figure increases when your team is in different locations.

SharePoint based Document Management can help organizations reduce expenses by making their documents easy to find. The platform ensures easy creation, secure storage, fast search, and various document retrieval types including rare file extensions.

The approval workflow and user permission system make the document management seamless and full proof. Some other features that boost the Document management system’s effectiveness are:

• 1. Different user access permissions
• 2. Impressive storage capacity (1 TB per organization with additional 10 GB per license in SharePoint Online)
• 3. Powerful indexing and metadata functionality
• 4. Versioning capabilities
• 5. Robust search features
• 6. Multiple layers of security with all kinds of document
• 7. Wide range of supported file types

On modern SharePoint sites- the team collaboration lists feature is disabled by default. So, if you are looking to create a calendar, document library, or a tasks list on modern SharePoint sites like we used to do in classic SharePoint sites and cannot find the list templates for that then you need to enable that feature.

When you enable the list, collaboration features on a modern site you will get the following list and library templates:

Libraries

• Picture Library
• Document Library

Lists

• Calendar
• Contacts
• Custom List
• Discussion Board
• Links
• Project List
• Tasks
• Announcements

To enable the team collaboration list templates on your site you need to follow the below- mentioned instructions:

1. Click on the gear icon from the top right of the page.

2. Click on the View all site settings.

3. Click on ‘Manage site features’ under ‘Site Actions’ in the site settings page.

4. Activate the ‘Team Collaboration Lists’ feature.

5. Now go to ‘Site contents’ and create a new app.
 

6. You can see all the team collaboration list available under ‘Apps You Can Add’.

Final Thoughts

It’s easy and helpful to create lists using the predefined list templates.  In the above-mentioned process, we have discussed how you can enable team collaboration capabilities for a site by making standard lists, such as document libraries and issues available.

If you have any questions, please feel free to leave a comment below, or reach out to our SharePoint team for more questions. You can reach us at contact@beyondintranet.com.

If you are looking for a comprehensive Microsoft SharePoint Intranet for your company, it needs to fulfill some basic requirements. It should be able to keep employees engaged and informed, support daily initiatives, reflect company values and ultimately help people get work done effectively and efficiently. We, at Beyond Intranet, recommend that as the company SharePoint Intranet administrator you should review the following 7 add-ins which can be used to quickly setup a really effective and comprehensive intranet for your company.

Before installation of add-ins, sign up with your Office 365 account with a Microsoft SharePoint subscription plan. Now start adding ‘Beyond Intranet’ apps by finding them on the Microsoft AppSource store and subscribing to them one by one.

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01. Slider

Images have a remarkable capacity of communicating more in less time. Our Slider add-in can be impressively used to make a rotating banner of your SharePoint Intranet home page. Either showcase your company’s new launches, events pictures or anything else, a dynamic slider will ensure that it creates an attractive landing page of your Intranet.

02. Knowledge management

Beyond Intranet’s Knowledge Management add-in acts as a central repository for loads of information which can be used by any employee having access to it at any point of time. Employees keep on constantly adding new information in the form of comments, discussions, blogs, documents on the SharePoint Intranet. If they do so with Knowledge management software, the information gets saved as a hub of information which can be used anytime, anywhere with designated people.

03. Employee Directory

True saying. Employees are the key asset for any organization. Beyond Intranet’s Employee Directory add-in is an absolute must to have for large organizations or office with remote staff. SharePoint Employee Directory Software allows employees to recognize who’s who as well as it brings easy engagement of the staff. This add-in is built to be fully responsive for any android or iOS phone as well so enjoy connecting to employees whenever and wherever you are.

04. Task Manager

Deadlines keep the momentum of work moving in positive direction. They force you to organize your tasks in order of priority. Task Management software helps your employees by prioritizing the work and marking its schedule on Task Manager. Automated email alerts are sent as soon as new task is created or deadline is missed. Task Manager becomes extremely important component of your company’s intranet page to help employees’ catchup with the growing pace of work.

05. Birthday Reminder

Birthday Reminder is another attractive add-in which has all rights to grab a small place on your company’s intranet. The add-in picks up birth date of the employees from the SharePoint / Office 365 database and displays it in a beautiful template with employee profile picture on his / her special day. Even the other office colleagues can send quick links with birthday greetings to the employee having his / her special day without investing lot of time.

06. Search Analytics

What if there are thousands of documents lying on the combined space of your intranet and employee wants to get the relevant document from this pool of information. Search Analytics add-in has a capability to search loads of documents, people, sites and other content from your loaded SharePoint Intranet to find the relevant information for you. Just install this add-in and don’t forget to give it a top space on the page to be easily located by your employees.

07. Chat Board

Discuss, chat, spread ideas and innovate and express yourself inside your SharePoint Intranet through an extremely simple application of Chat Board. Information radiators help your employees to communicate easily.

Ask for help!

Just try the simple add-ins on your Enterprise Intranet and let us know how it went.

Even if you face any challenges, the Beyond Intranet SharePoint team of expert developers is always there to help. Connect with us at contact@beyondintranet.com and we will respond to you as soon as we can.