This is where the role of an employee directory begins. The directory covers and organizes details of the employees for future reference. To further simplify the process, HR can leverage technology. The SharePoint Employee Directory Software is a complete game-changer in the world of HR. This article will help you understand what the SharePoint Employee Directory does and how to reap its benefits.

SharePoint Employee Directory- A Game Changer in the HR Industry

SharePoint Employee Directory is a valuable tool for organizations. It offers several benefits for both employees and HR professionals. Here are various advantages of using this software to boost employee and HR communication.

For HR

Centralized Information: It provides a centralized location for storing and accessing employee information. This makes it easy for HR professionals to maintain accurate and up-to-date records of employees. It assures that HR follows employee record compliance.

Efficient Search and Retrieval: SharePoint’s search functionality makes it easy to find specific employee information quickly. HR professionals can search by name, department, job title, or other criteria, saving time and improving efficiency.

Customization: SharePoint Employee Directories are highly customizable. HR professionals can tailor the directory to include the specific information they need. This flexibility ensures that the directory aligns with the organization’s HR processes and requirements.

Org Chart: The directory features an Org chart that appropriately showcases the company’s hierarchy. This helps understand the roles and responsibilities of every employee in the company, right from the top management to the bottom. The chart is simple and helps filter employees according to their departments.

Important Reminders: The software helps keep the professional environment more cohesive. Important dates such as birthdays are saved so that e-cards and gifts can be sent. Congratulatory posts on an employee’s anniversary can also be sent easily.

Mobile Accessibility: SharePoint directories can be accessed from mobile devices, making it easy for HR professionals to access employee information even when away from their desks. This is especially valuable for field HR personnel or remote work situations. This also works offline so that there is no compromise in communication between employees.

Why Choose SharePoint Employee Directory Solutions?

SharePoint Employee Directory Solutions is designed to enhance HR collaboration, provide seamless workflow and management, and connect with the team quickly. Here is why you should choose it for your organization –

1. Streamlined HR Processes: HR departments can use SharePoint Employee Directories to manage employee information, making updating and maintaining records easier. This reduces administrative tasks and ensures data accuracy.

2. Skills and Expertise Discovery: Many SharePoint directories allow employees to list their skills, expertise, and work experience. This makes it easier for colleagues to identify subject matter experts within the organization.

3. Privacy and Security: SharePoint directories can be configured to maintain privacy and security, ensuring that sensitive employee information is only accessible by authorized personnel.

4. Time Savings: It saves employees time that would otherwise be spent searching for contact information or waiting for a response from HR or colleagues regarding specific inquiries.

5. Multiple Languages: This software supports 50 languages to make it simple for the employees. An HR can communicate with the employees in their regional language to break the communication barrier.

While SharePoint Directory solutions offer numerous advantages, planning and implementing them carefully is essential. This will ensure that the directory serves its intended purpose effectively and that employee data remains secure and up to date.

Streamlining HR Processes with Employee Directory Templates

Every organization works differently, so HR must choose the HR Directory template carefully. This decides the efficiency and effectiveness of the software. Here are how these templates can help HR managers achieve efficiency –

1. Easy Access to Information: HR managers can use these templates to access employee information swiftly.

2. Time and Cost Savings: By having all employee information in one place, HR managers can save time that would otherwise be spent on data retrieval and manual record-keeping.

3. Improved Communication: Employee directories often include contact details, facilitating efficient communication.

4. Enhanced Reporting: Employee directory templates can also include reporting functionalities, allowing HR managers to generate reports.

5. Data Security: Many templates offer data security features, enabling HR managers to restrict access to sensitive employee information.

6. Scalability: Employee directory templates are often scalable, accommodating the organization’s growth.

7. Integration with Other HR Systems: Many employee directory templates can be integrated with other HR systems like payroll, performance management, or time tracking.

Customization Options for Staff Directory Templates

SharePoint Employee Directory software enables HR to customize the staff directory template as desired. Here are the options available –

1. Fields and Categories: HR managers can typically customize the fields and categories in the directory template. This allows them to add, remove, or modify data points to align with the organization’s specific needs.

2. User Permissions: Customization often extends to user permissions. HR managers can define who can view, edit, or delete employee information, ensuring data security and privacy.

3. Filters and Sorting: Templates usually allow for customization in terms of filters and sorting options. This enables HR managers to organize and view employee data in a way that suits their workflow.

4. Profile Pictures and Visuals: Some templates support the inclusion of profile pictures, which can make the directory more visually appealing and help with employee recognition and identification.

5. Search Functionality: Customization may extend to the search functionality, allowing HR managers to fine-tune the search criteria to quickly find specific employees or groups of employees.

6. Reporting and Analytics: Advanced customization options can involve creating custom reports and analytics dashboards tailored to the organization’s specific KPIs and reporting requirements.

7. Branding and Design: Depending on the template, HR managers may be able to customize the design and branding of the directory. This helps align it with the company’s visual identity.

8. Integration with Existing Systems: Customization often includes integrating the directory with the organisation’s other systems and databases. It supports seamless data flow.

Qualities of a good employee directory template

A dependable employee directory template should possess certain qualities –

1. User-Friendly Interface: The template should have an intuitive, user-friendly interface for easy navigation.

2. Customization: The template should be customized to accommodate the organization’s needs.

3. Search and Filtering Features: A good template should offer robust search and filtering features.

4. Data Security and Privacy: Security is paramount. It should also comply with data privacy regulations like GDPR.

5. Integration Capability: The template should be able to integrate with other HR systems and tools, such as payroll, performance management, and time-tracking software.

6. Reporting and Analytics: A good template should provide reporting and analytics features for HR managers to generate custom reports and dashboards.

7. Scalability: As organizations grow, the directory template should be scalable, allowing HR managers to add new employees easily.

8. Visual Elements: While functionality is crucial, the template should also support visual elements like profile pictures.

Tips for choosing the right SharePoint Employee Directory solutions

The SharePoint Employee Directory Solutions you choose should correspond to the results you are looking for. Here are some tips to find the right one for your organization

Improved Data Security and Compliance

The data should always be secure in the software. It should always maintain GDPR compliance. SharePoint Employee Directory ensures that you don’t have to worry about data security, regardless of the volume. 

Enhancing Internal Communication & Collaboration with Powerful Search Tools

The SharePoint Employee Directory has powerful search tools to simplify an employee search. It has a dashboard view with required information, filters, and search options. All employees can find the names, roles, contact information, and other details of their colleagues here. Finding employee information will take seconds, thus boosting HR communication and collaboration with other employees.

SharePoint Employee Directory Success Stories

SharePoint Employee Directory has supported several businesses. It not only helps improve HR productivity but also builds a close-knit environment. Here are some success stories where organizations have benefited from this solution –

Microsoft Corporation

Microsoft uses SharePoint Employee Directory solutions to manage and centralize employee information across its vast global workforce.

Pfizer

Pfizer, one of the world’s largest pharmaceutical companies, adopted the SharePoint Employee Directory to streamline HR processes. The directory has enabled them to centralize employee information, making it accessible to HR professionals worldwide.

The Hershey Company

The Hershey Company, a renowned confectionery and snack food company, implemented a SharePoint Employee Directory to connect its geographically dispersed workforce.

Booz Allen Hamilton

Booz Allen Hamilton, a global management and technology consulting firm, embraced SharePoint Employee Directory to manage its large and diverse workforce.

Conclusion

The SharePoint Employee Directory software has emerged as a game-changer in the HR industry. This comprehensive guide has explored the advantages and features of the SharePoint Employee Directory, emphasizing its role in centralizing employee information, improving HR productivity, and enhancing data security and compliance.

SharePoint Employee Directory is more than just a tool; it’s a solution that simplifies the complexities of managing extensive workforces. It becomes an invaluable asset for organizations looking to optimize their HR processes by centralizing information, enhancing search capabilities, and providing customization options.

Ready to Elevate Team Collaboration? Contact Us Now to Harness the Full Potential of the SharePoint Employee Directory. Empower Your Team, Streamline Communication, and Drive Success Together!

HR plays a vital role in developing a strong company culture, they play a role in recruiting applicants who will appreciate your core values and beliefs.

The Employee Directory

An Sharepoint Employee Directory is about more than just finding someone. A directory is a guide to your company that helps you know which co-workers can help you complete everyday tasks, as well as find the information you need to achieve your goals.

What do we mean by that? You can use the directory to connect with your colleagues and determine where employees are in the organizational chart. You can learn faster who the go-to person is for your questions by checking the organizational hierarchy. When employees are a good fit for the organization, they can appreciate their role within the organization.

The Beyond Intranet Sharepoint Directory creates a more personalized employee experience to strengthen your organizational culture. Here are the key takeaways of using the right employee directory software for your small business.

Reinforced Company Culture

You can associate a face with a random name, so you can feel a bit of familiarity in the workplace. In addition to a phone directory, the Employee Directory add-in includes photos, job titles, desk numbers, floor details, location, expertise, and more.

Built to enhance overall productivity, the add-in makes it easier for employees to collaborate and saves time on cross-team introductions. The directory creates a more human, social experience for team members.

Decision-Making and Innovation

An organizations decision-making speed relies largely depends on innovation and straightforward interdepartmental communication. When your teammates can source information in a hassle-free way, they feel empowered and show signs of productivity whilst boosting the company culture. A sharepoint directory add-in makes it easier to find employee information along with other departmental information without having to contact multiple people to find the right information. As a result, this will save countless hours, so employees can stay focused on important processes and driving innovation;

Seamless Collaboration

The Employee Directory add-in comes with built-in SharePoint capabilities which makes it possible for different teams and departments to collaborate. For example, if someone from the Sales department in India wants to connect with the project manager in the US, they can use the Employee Directory add-in to find the Project Manager’s contact information. Physical directories usually have outdated information that makes and it difficult for the HR department to keep up with the latest new hires and departures. An SharePoint Employee Directory add-in is easy for HR teams to maintain, which saves them time and effort.

Improved Onboarding/Offboarding Experience

Whenever you have a new hire in the organization, they usually get overwhelmed remembering all the new names and departments. It gives an employee a feeling of overwhelm when they want to get in touch with relevant individuals. By using our SharePoint-based Employee Directory, the newcomer can easily filter out the employees they want based on department, expertise, and skills. The employee directory add-in can also be downloaded to your mobile phone, so can quickly contact relevant co-workers.

About Employee Directory add-in

Culture plays a vital role in any organization’s success. The leadership along with the members of the HR team should foster more conversations between staff by adding an Employee Directory add-in. The add-in neatly keeps all work contacts in one central location and offers a simple way to stay in touch with your co-workers. Find out more about how Employee Directory add-in can further your business communications.

Contact us today at contact@beyondintranet.com to discuss adding the Employee Directory add-in to your SharePoint Project.

That is why we created the SharePoint Employee Directory. This cloud-based directory helps you access staff details and connect to the right people quickly.

Just drop it on a page and it’ll connect to your SharePoint 2019 account automatically. You can easily add the program to any corporate intranet page.

Don’t hassle with the data 

If you are tired of tracking your staff directory on an excel spreadsheet or similar manual methods, then you will appreciate how easy it is to use our SharePoint solution.

That is because our SharePoint based Employee Directory takes the data from the employees’ SharePoint user profile and automates the process moving forward.

Quick filter options with Alphabet search

If you know the name of the employee you want to find, just click on the first letter under the search bar. If you have a larger company, you can also type their name in the search bar. Your colleagues information will appear based on their user profiles.

SharePoint profile quick view

If you are looking for any one’s phone number or Skype ID, it should be instant and extremely simple. That’s why we built a SharePoint Directory that is lightning fast and simple to use.

You just install the directory to your SharePoint tenant and it automatically fetches the SharePoint user profile information which is in sync with the Azure Active Directory (AAD) of that tenant.

List or card view? Choose your view.

You get the freedom to choose how you view the directory. These ways are:

1. Traditional list or tabular view

2. Business card view.

You can even customize which labels/fields are available in each specific view in the configuration settings.

Multiple search options

We know that search is the core of any directory, whether it is a physical or a digital directory. That is why our employee directory offers you multiple ways to search for your information.

1. An alphabetical index helps you find people by their first and last name or both.

2. Filter employees by department, location, or titles.

3. You can also create your custom filter.

4. If you’re quick on the keyboard you might want to use the search box too.

Learn more about your co-workers

Since the directory fetches information from the user profile, you can add required fields based on the information you require employees to enter into their SharePoint account.

You can then map these fields with labels that help you find people with a specific skill, technology, or project.

Personalize for your brand

Brand your Staff Directory with your brand colors and logo. You can also find various templates to change the look of your directory.

Show filter options, and manager names or hide them with simple toggle buttons.

Choose a default language for your directory

Since you are reading this article, you more than likely speak English. However, we understand that companies have offices around the globe. Not every office speaks English.

Choose your preferred language in our configuration setting. The People Directory was pre-installed with over 60+ languages, so you can easily choose from the dropdown and translate your directory into that language.

Even if your language is not in the default list, you have the option to map your language into the employee directory. No coding skills are required to map your language.

Customization On-demand

Your organization is unique, so your Employee Directory should be too. If there are specific customizations, you’d like included in the current spfx, let us know how we can be of service.

We have customized many Employee Directories on time and within the budget for many of our clients. They loved the added capabilities. These customizations provided them to fulfill all their collaboration needs. If you have questions about how to customize your Company Directory, schedule a free consultation at contact@beyondintranet.com.