You want fewer apps, faster answers, and feedback tools that just work. The best employee experience platforms cut noise and context switching, surface knowledge, automate onboarding and offboarding, and keep your org map updated. Beyond Intranet is built for Microsoft 365. It’s an employee experience app that gives you workflow automation, analytics dashboards, and employee engagement metrics. You get more value across the employee lifecycle. 

• Native Microsoft 365 and Microsoft Teams integration, so internal communications and work chat stay simple. 

• AI-powered platform delivers cited answers from SharePoint, plus analytics and reporting you can use. 

• Covers the full employee lifecycle, from recruiting to offboarding, with mapped, clear workflows. 

• Hybrid booking, live floor plans, and approvals let you run flexible hybrid work models and support remote teams. 

• Org chart synced to Azure AD, so your people directory is always current. 

• Analytics dashboards and engagement dashboards highlight gaps and help you fix them. 

• Real employee experience tools inside your stack help workplace culture and employee satisfaction. 

Beyond Intranet’s employee experience software stack: six products, one platform 

1) Knowledge management that answers itself 

You need knowledge management and knowledge bases that let people ask once and get the answer. No guessing. No waiting on SMEs. 

AIKA 365 brings AI-powered chatbots and Gen AI to your SharePoint and Lists. Just ask in plain English. You get cited summaries that match your permissions. Admins manage content and usage with feedback analysis and quality assurance. Find gaps, fix them, and improve your Knowledge Library. Instant answers mean fewer interruptions. Self-service portals and a live knowledge base drive your digital employee experience. 

2) Faster hiring, better candidate experience 

Your employee engagement platform should let HR post roles, track candidates, and move quickly – and when you scale you want workflows and approvals that just work. Get hiring features with scalable recruitment management into a single Recruiting & ATS capability. 

Recruiting & ATS provides job templates, timeline views, status tracking, approval flows, alerts, bulk candidate actions, job cloning and flexible statuses. Use the candidate portal for pre-day-one tasks, automate scheduling and candidate communication, and measure hiring outcomes with analytics (time-in-stage, offers, retention). Role-based access, encryption, and mobile-friendly UIs ensure hiring remains fast and consistent as you grow. 

3) Find People Instantly with HR Directory 365 

Make HR administration a breeze with a unified employee database. HR Directory 365 centralizes employee information into one user-friendly platform with advanced search and smart filtering. 

Key capabilities include advanced search (alphabet, filters by department/title), configurable and unlimited profile fields, presence and current status filtering, Azure AD & SharePoint profile sync, Microsoft Teams integration, vCard/QR generation, and export options. HR Directory keeps people data accurate, helps employees find colleagues quickly, and powers people cards used throughout the employee experience. 

4) Onboarding for every step of the employee journey 

You want new hires productive on day one. Your employee experience app should make that easy and drive real employee engagement. 

Manage onboarding, crossboarding, and offboarding in one place. Dashboards, templates, reminders, and exportable reports are ready. Azure AD user creation is automated. Teams gets notifications. The candidate portal covers pre-boarding. Day one readiness is built in. Faster productivity comes from workflow automation and self-service portals. Track employee feedback and employee satisfaction across the employee journey. 

5) Hybrid workplace, digital workplace connectivity, and employee communication platform 

Book a desk, sit with your team, and give facilities clear data. Do it all from your employee experience tools. 

Workspace management gives you interactive floor plans, live availability, booking approvals, and a seat finder. Admins manage assignments, check usage, and monitor no-shows. Frictionless booking means predictable hybrid for hybrid teams and workplace connections. No separate employee communication platform needed. Everything runs inside your digital workplace. 

6) Org visibility, recognition, and performance management 

You want to know who does what and see reporting lines. Your employee experience platform should make this simple. 

The org chart syncs from Azure AD. See layouts, levels, previews, and export what you need. Teams integration means you can chat or call fast. Faster lookups, fewer misroutes, and clear org lines. You can track employee recognition, recognition programs, peer-to-peer recognition, and recognition and rewards. Build on performance management, goal tracking, and performance reviews. 

Use cases and immediate wins with employee experience tools and feedback mechanisms 

Speed up hiring for a 500+ hybrid team 

Standardize stages and approvals for fewer bottlenecks. Move pre-boarding to the candidate portal for a smoother handoff from talent to IT to managers. Analytics let you track outcomes and speed up offers. 

Reduce new hire ramp, boost employee sentiment, and lift retention 

Launch onboarding with checklists, reminders, dashboards, Teams alerts, and Azure AD automation for day one readiness. Spot blockers early. Show new hires what’s next. Improve employee morale and workforce morale. Cut time to productivity. Lift employee retention and employee sentiment. 

Cut time searching for answers with feedback channels and analytics dashboards 

Turn on permission-aware AI in your employee experience software. People ask once, get trusted answers with citations. Usage and quality metrics highlight gaps. Your knowledge team closes them using feedback mechanisms and feedback analysis. 

Make hybrid work and workplace connections seamless 

Roll out live floor plans, approvals, and the seat finder. Teams enjoy predictable hybrid. Facilities right-size space. Skip extra employee feedback platforms or comms tools. Hybrid work supports virtual engagement activities and keeps workplace connections strong. 

Improve collaboration, learning and development, and clarity 

Publish your synced org chart so people know who does what. Avoid misroutes. Speed up escalations. Leaders track employee engagement metrics, learning and development, and internal support processes. Connect your learning management systems and training resources. 

Feature deep dive: why choose Beyond Intranet for employee experience and engagement 

Which platform has strong AI features 

Beyond Intranet’s AI-powered platform is built for contextual, cited answers, supports SharePoint Lists, and lets admins set exclusions, check usage, and see trends. It respects Microsoft 365 permissions. You get instant answers, strong data security, and AI-powered chatbots. 

How it integrates with Microsoft 365 and HR management systems 

All six products are Microsoft native. Onboarding and org chart use SPFx. Workspace, recruiting, and ATS connect to Teams. AI pulls from your SharePoint. Integrate with HR management systems, HR teams, and human capital management. You get a unified employee service suite for your organization. 

How it reduces app fatigue and builds digital employee experience 

Work in SharePoint and Teams, so you cut extra logins and context switching. Your digital employee experience feels unified. Survey tools and surveys software are ready to go. 

What analytics and reporting look like 

• Knowledge: usage and quality metrics, analytics dashboards, feedback analysis. 

• Onboarding: dashboards, alerts, and reports that feed engagement dashboards. 

• Recruiting: time in stage, offers, and retention analytics. 

• Workplace: occupancy, booking time, no-shows, and better decisions. 

Management & Solutions: implementation roadmap for employee experience software 

Phase 1: foundations 

Connect SharePoint to AI for permission-aware retrieval. Launch onboarding with Azure AD automation for day one readiness. Publish the synced org chart for org visibility. 

Phase 2: talent and workplace 

Set up standardized hiring with stages and approvals. Use the portal for pre day one tasks. Go live with floor plans and booking for predictable hybrid. HR tracks employee sentiment and feedback and engagement with pulse surveys, employee surveys, and customizable surveys. 

Phase 3: optimize and scale 

Use AI metrics to close knowledge gaps and drive continuous improvement. Keep onboarding and offboarding templates fresh and consistent. Tune seat policies as your needs change. Strengthen feedback channels that inform recognition programs, performance reviews, and goal tracking. 

KPIs to prove ROI for employee experience platforms 

Knowledge and support 

Track time to first answer, search deflection, and SME interruptions. Self serve resolution rises with employee experience software. Survey tools help you measure feedback and engagement. 

Talent acquisition 

Track time to hire, stage conversion, and offer acceptance. Structured workflows and the portal keep handoffs clean. Better communication and employee feedback support retention. 

Onboarding and learning 

Track time to productivity, first week completion, and 30, 60 and 90-day retention. Use templates and reminders for faster productivity. Managers stay happy. Connect learning to your learning management systems. 

Workplace 

Track seat use, booking time, and no-shows. When hybrid is predictable, you see better teamwork and less waste. Workforce morale lifts. 

Org clarity and recognition 

Track lookups, profile views, and time saved. A live chart gives clear ownership, supports employee recognition, and helps managers plan. You reinforce workplace culture, recognition and rewards, and performance management. 

Quick comparisons: employee experience app vs. platforms and tools 

Employee engagement platform versus employee experience app 

An employee engagement platform gives you feedback and recognition. An employee experience app like Beyond Intranet streamlines daily work, keeping your employee database and employee service suite in one place. You get seamless answers, predictable workflows, and a unified digital workplace. Your employee engagement software and feedback platforms work together. 

FAQs about employee experience software, feedback, and analytics 

Once we move on from what is employee experience, we can look into optimizing it. But something as broad as experience can be tricky. But trust me, you need to cover all these bases if you want to attract and retain top talent in a competitive hiring landscape. 

Feeling overwhelmed? Don’t be. I’m here to provide a guiding hand with a perfect employee experience strategy. 

I’ve compiled an ultimate employee experience strategy and employee experience examples for HR leaders and managers looking to boost loyalty, productivity, and advocacy through a stellar journey before, during, and after employment. 

#1 Applicant Tracking System 

ATS software makes hiring efficient by centralizing and automating the entire recruitment workflow in one powerful system. It makes finding and engaging top talent easier through data-driven insights. 

Key Features: 

• Job Posting 
• Application Management 
• Recruitment Workflow Automation 
• Reporting and Analytics 
• Candidate Communication 
• Integration with HR Systems 

Benefits: 

• Improves Candidate Experience 
• Saves Time for Recruiters and Hiring Managers 
• Higher Quality of Hires 
• Data-driven Recruitment Decisions 

Charts/Graphs: 

• Top Sources of Candidates 
• Time to Hire Trends 
• Recruiter Productivity Stats 
• Candidate Conversion Rates 

Who Can Benefit: 

SMBs, Medium Businesses, Staffing and Recruitment Agencies 

Bottom Line: 

ATS empowers organizations to build their talent pipeline and make smarter data-driven hiring decisions to get the best fit for open roles. 

#2 Employee Onboarding & Offboarding Software: 

Onboarding software transforms the new employee experience by guiding them through training, socialization, and ramp-up – leading to faster productivity. Offboarding ensures a smooth exit transition. 

Key Benefits: 

• Streamlined onboarding checklists and tasks 
• Automated reminders and notifications 
• Integration with HR systems and Active Directory 
• Point rewards system to incentivize timely task completion 
• Dashboards to track progress and spot trends 
• Complies with GDPR for security and privacy 

Onboarding Features: 

• Customizable journeys for different roles 
• Phased workflows with automated handoffs 
• Resources, FAQs, and peer connections 

Offboarding Features: 

• Smooth transition plan for exiting employees 
• Task assignment to relevant stakeholders 
• Automated employee removal after the termination date 

Supported Integrations: 

• Microsoft Outlook 
• Microsoft Teams 

Use Cases: 

• Improve new hire retention 
• Reduce time to productivity 
• Enhance employer brand 

Quotes from Customers: 

“Saved us countless hours with automated workflows” 

“New hires now have a centralized knowledge hub” 

“Seamless integrations with our HRIS and IT systems” 

#3 SharePoint Employee Directory: 

An intuitive SharePoint Employee Directory provides quick access to employee profiles and org charts to boost collaboration. Advanced search, insights, and customization take it to the next level. 

Top Left: 

• Quick employee search and access 
• Boosts team interaction and engagement 
• Easy to use, efficient, promotes collaboration 

Top Right: 

• Built on modern SharePoint and SPFx 
• Fast load times regardless of employee database size 
• Works across devices 

Bottom Left: 

• View org charts and reporting structure 
• Stay updated on birthdays, work anniversaries 
• Personalized employee profiles 

Bottom Right: 

• Advanced search with filters 
• See real-time presence and availability 
• Customizable access and security 
• Insights from employee data analytics 

#4 Desk Booking Software: 

Interactive floor plans and robust desk management capabilities optimize office seating arrangements, enhance workspace utilization, and provide flexibility. 

Section 1: The Benefits 

• Efficient seating arrangements 
• Seamless workspace management 
• Hybrid work adaptability 
• Optimized space utilization 

Section 2: Key Features 

• Interactive floor plans 
• Desk booking and reservations 
• Permanent desk assignments 
• Meeting room bookings 
• Hot desking capabilities 
• Parking management 
• Integration with Azure AD 
• Locate employees 

Section 3: How it Works 

• Login 
• View floor plan 
• Select desk 
• Reserve 
• Locate members 
• Manage parking 
• Plan events and workshops 

#5 SharePoint Knowledge Management: 

Harness your organization’s collective knowledge more effectively with an intuitive, centralized system to capture, organize, share, and reuse information across teams. 

Section 2: Key Features 

Quick Search 

• Keyword and advanced search 
• Search suggestions and results filtering 
• Featured content tagging 

Knowledge Capturing 

• Submit “Ask Question” queries 
• Create Answers as Knowledge Assets 
• Organize into Categories 

Collaboration 

• Notifications on new content 
• Discussions via comments 

Admin Tools 

• User analytics dashboard 
• Content moderation controls 

Customization 

• Branding and themes 
• Multiple languages 

Section 3: Benefits 

• Time savings 
• Increased productivity 
• Faster problem solving 
• Improved onboarding 
• Higher employee engagement 

#6 SharePoint Task Management: 

Manage projects and tasks seamlessly with a centralized system providing assignment, tracking, notifications, and analysis – boosting processes and satisfaction. 

Section 1: Benefits 

• 40% boost in business processes 
• 42% faster execution time 
• 72% increase in employee satisfaction 

Icons representing business processes, time, and employee satisfaction 

Section 2: Features 

• Project Management 
• Create and manage projects 
• Set deadlines, assign owners 
• Track project status 
• Task Management 
• Create task lists 
• Add details like dates, time estimates 
• Assign tasks, track status 
• Role Based Access Control 
• Email Notifications 
• Brand Customization 

Corresponding icons for each feature 

Section 3: Reasons To Use 

• Plug and play simplicity 
• Centralized hub 
• Enhanced security 
• Better time management 
• Easy to use interface 

#7 Time Tracking Software: 

An easy-to-use time tracking software integrated with Microsoft 365 drives productivity by allowing real-time tracking at individual and team levels for better planning and insights. 

Top left: 

• Enhance timesheets, tasks, and projects management 
• Real-time tracking and insights 
• Works within Microsoft 365 

Middle left: 

The feature list: 

• Project and task management 
• Daily/weekly timesheet tracking 
• Detailed reports and analytics 
• Custom notifications 
• Unlimited entries 
• Granular access levels 
• Mobile access 

Middle right: 

Key benefits: 

• Increased efficiency 
• Better resource planning 
• Project monitoring 
• Compliance 
• Secure and Microsoft-approved 

Bottom right: 

Testimonial 

“This easy-to-use HR timesheet software has improved our team’s productivity and accountability” 

Key Takeaways for Ideal Employee Experience Solution 

Beyond asking what is employee experience, there are multiple touchpoints on how to improve the employee experience. Including company culture, technologies, work processes, and leadership support. You need to assess and enhance these areas to engage talent. 

An ‘outside-in’ approach that gathers continuous feedback through surveys and journey mapping allows you to proactively identify pain points. 

Brainstorming innovative ideas and co-creating solutions with cross-functional teams improve employee experience and ensure relevance before investing time and resources. 

While perks and workplace innovations help, focusing on the holistic journey and guiding culture with an employee experience strategy is key to positive sentiment. 

Components to Improve Employee Experience 

Much like SEO, an ideal employee experience solution requires working on several areas that collectively shape the journey. These include multiple touchpoints, similar to how a link building agency focuses on different strategies to improve visibility and performance.

Onboarding 

From job offer to ramp-up period, a thorough orientation experience accelerates new hire proficiency. 

Workplace Environment 

The office layout, ergonomics, culture, and tools provided enable employees to do their best work. 

Learning & Development 

Growth opportunities like training programs and mentorship are vital for motivation. 

Leadership 

The manager relationship sets the tone for team success through feedback, support, and modeling company values. 

Work Processes 

Efficient systems and minimal roadblocks allow employees to execute with ease. 

Wellbeing 

Holistic benefits spanning financial, physical, mental health, and work-life balance promote employee thriving. 

How To Improve Employee Experience 

Follow this checklist to learn how to improve employee experience at your organization: 

1. Map Employee Journeys

Uncover moments that matter through techniques like journey mapping workshops. Look for gaps between importance and satisfaction. 

2. Gather Continuous Feedback

Listen to your employees regularly through pulse surveys, focus groups, anonymous forums etc. Track key performance indicators over time. 

3. Co-Create Solutions

Brainstorm relevant employee experience ideas and co-design solutions with cross-functional teams including employees. 

4. Take Action

Prioritize high-impact quick wins first. Bigger initiatives to improve employee experience may require onboarding software. 

5. Measure Results

Analyze effectiveness through renewed measurement of key performance indicators and iterate. Optimization is an evolving process. 

Here are some examples of how to improve employee experience impactfully: 

• Structured mentor program for career development conversations 
• Hybrid work policies with flexibility 
• Streamlined recognition program tied to company values 

Conclusion 

Time to move ahead from asking yourself what is employee experience. While investments in workplace innovations matter, a truly holistic focus on employee experience requires leadership commitment to nurture talent and culture excellence. Delivering an exceptional journey makes you an employer of choice.